Village of Lakemoor
Board Meeting Minutes
December 3, 2009
The meeting was called to order at 7:00 p.m.
Roll Call:
President Todd Weihofen
Clerk Bonnie Sikora
Trustees: Colin McIntyre
Kimberly Beach
Ralph Brindise
Kathleen Lennon
Robert Koehl
Phil Lonigro
Attorney Lisa Waggoner
Administrator David Alarcon
Chief of Police Glenn Leonard
Pledge to the Flag
Discussion of the Order of the Agenda
President Weihofen suggested removing #4, Approval of Safe Speed Contract under New Business from the agenda.
Motion by Trustee McIntyre, second by Trustee Beach to approve the agenda as amended.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Citizen Comment
No citizen comment.
Approval of the November 12, 2009 Board Meeting Minutes
Motion by Trustee Beach, second by Trustee Lonigro to approve the November 12, 2009 Board Meeting Minutes as presented.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Approval of Purchase Orders
Motion by Trustee McIntyre, second by Trustee Lonigro to add to bills payables and approve the purchase order to replenish Petty Cash in the amount of $228.44.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to add to bills payables and approve the purchase order for Sam’s Club Discover in the amount of $150.00 for film, cookies and candy for the Visit with Santa.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Quill Corporation in the amount of $1,039.49 for an office desk for Charles Schmidt.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Lennon to add to bills payables and approve the purchase order for King Konstruction in the amount not to exceed $2,644.00 for exterior work to the public works building at 333 Wegner Road.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Motion by Trustee Lennon, second by Trustee Koehl to approve the purchase order for Applied Micro, Inc. in the amount of $1,300.00 for two mini towers for the police department.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Motion by Trustee Lonigro, second by Trustee Koehl to approve the purchase order for P.F. Pettibone & Company in the amount of $40.00 for four village identification cards.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Motion by Trustee Lonigro, second by Trustee Lennon to approve the purchase order for Lighting Services LLC in the amount of $2,000.00 for six new street light heads, bulbs and photo cells and make connections on Four Seasons Blvd.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Approval of the Bill’s Payables
Motion by Trustee Lonigro, second by Trustee McIntyre to approve the Bill’s Payables with the additions.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Approval of the October 2009 Treasurer’s Report
Motion by Trustee McIntyre, second by Trustee Lonigro to table the October 2009 Treasurer’s Report.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Acceptance of the October 2009 Collection Report
Motion by Trustee Lonigro, second by Trustee Lennon to accept the October 2009 Collection Report.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
Report of Officers:
Village Administrator - David Alarcon
Mr. Alarcon gave an update on meetings he attended and conferences he has had and distributed a draft of a new business license application for review.
Director of Public Works - Charles Schmidt
A copy of the October 2009 Public Works Monthly Project Report was in the board packet. Mr. Schmidt was not in attendance due to illness.
Chief of Police - Glenn Leonard
A copy of the October 2009 Police Department Report was in the board packet. Chief Leonard was in attendance to answer questions from the board members.
President’s Report – Todd Weihofen
President Weihofen announced there was a staff meeting to review finances and ways to cut expenses. He distributed a copy of an Expenditure Report dated December 2, 2009 and briefly reviewed it with the board.
He also informed the Board Administrator Alarcon sent out two memorandums to the employees. One memo stated the suspension of the department head spending authority. In addition, all department heads must submit a purchase order request for purchases to the Village Administrator and any purchase order request over $1,000.00 must be approved by the Village Board. The second memo clarified all contracts and agreements pertaining to Village business must be signed by the Mayor or Village Administrator with Village Board approval.
Trustee Reports:
Trustee McIntyre
Nothing at this time.
Trustee Beach
Invited everyone to visit with Santa on Sunday from 1:00 to 3:00 at the Village Hall. Santa will be arriving on a fire engine.
Trustee Brindise
Nothing at this time.
Trustee Lennon
Nothing at this time.
Trustee Koehl
Nothing at this time.
Trustee Lonigro
Nothing at this time.
Public Hearing – 2009 Property Tax Levy Ordinance
Note for the record timely publication of the Truth in Taxation Notice.
The public hearing opened at 7:36 p.m.
There was no response from the public.
The public hearing closed at 7:37 p.m.
Old Business:
1. Resolution to Approve Business Development Agreement with Thorntons
Motion by Trustee Koehl, second by Trustee McIntyre to approve Resolution 09-R-14 a Resolution Authorizing the Execution of a Business Development Agreement Between Thorntons Inc. and the Village of Lakemoor.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
2. Approval of the Garbage Contract
At the suggestion of President Weihofen, the Board discussed the option of Groot Disposal taking over the billing and collections.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the garbage contract with Groot to be effective January 1st with the amendments.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
New Business:
1. Ordinance Concerning the Restatement of Chapter 9 (Liquor Code)
Motion by Trustee McIntyre, second by Trustee Koehl to approve Ordinance 09-O-28 an Ordinance Entitled An Ordinance Amending Chapter 9 Of The Municipal Code Of The Village Of Lakemoor as amended.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
2. Ordinance Approving the Tax Levy for 2009
Motion by Trustee Lonigro, second by Trustee Lennon to approve Ordinance 09-O-29 Village of Lakemoor, Illinois Annual Tax Levy for 2009.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
3. Ordinance Abating 2009 Special Service Area Taxes for SSA 97-1
Motion by Trustee Lonigro, second by Trustee Brindise to approve Ordinance 09-O-30 an Ordinance Abating Special Service Area Taxes for Special Service Area Number 97-1 (Burnside’s Lakemoor Farms Subdivision) and Approving the Amended Special Tax Roll.
Vote taken.
Trustee McIntyre nay, Trustee Beach abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
4 ayes. 1 nay. 1 abstain. Motion carried.
Executive Session – Pending Litigation and Employee Personnel
Motion by Trustee Lonigro, second by Trustee McIntyre to adjourn to Executive Session.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
6 ayes. Motion carried.
The meeting was called to order at 9:06 p.m.
Roll Call:
President Todd Weihofen
Village Administrator David Alarcon
Trustees: Colin McIntyre
Kimberly Beach
Ralph Brindise
Kathleen Lennon
Robert Koehl
Phil Lonigro
Clerk Bonnie Sikora
Attorney Lisa Waggoner
Motion by Trustee Lonigro, second by Trustee Lennon to approve the purchase order for A & E Services in the amount of $16,200.00 for building repair.
Vote taken.
Trustee McIntyre aye, Trustee Beach abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
5 ayes. 1 abstain.
Adjourn
Motion by Trustee Lonigro, second by Trustee Beach to adjourn the meeting.
Vote taken.
Trustee McIntyre aye, Trustee Beach abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.
5 ayes. 1 abstain. Motion carried.
The meeting adjourned at 9:06 p.m.