Village of Lakemoor

Board Meeting Minutes

July 23, 2009

 

The meeting was called to order at 7:00 p.m.

 

Roll Call:

 

President                     Todd Weihofen

 

Clerk                            Bonnie Sikora

 

Trustees:                     Colin McIntyre

                                    Kimberly Beach

                                    Ralph Brindise

                                    Kathleen Lennon

                                    Robert Koehl

                                    Phil Lonigro

 

Attorney                      Lisa Waggoner

 

Also in attendance:

 

Treasurer                     Brenda Kirkpatrick

 

Chief of Police             Rick Iverson

 

Pledge to the Flag

 

Discussion and Order of Agenda

 

Trustee McIntyre suggested moving Volo/LRSD Agreement for License of Right of Way, Lakemoor Golf Club Presentation and the Lakemoor Gardens Presentation to after Citizens Comment.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the agenda as amended.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

 

 

 

 

Citizen Comment

 

Yasmin Brown, 164 Portside requested the Board reinstate the decision to allow garages in the Ports of Sullivan Lake when the homeowner has two or more adjacent lots. She would like to erect a temporary car port for the winter season.

 

Alex Heffernan requested an update from our attorney regarding the bond situation with Neumann Homes, requested we provide certain ordinances from a list he will provide to assist in forming their association rules and regulations and requested the Village post 20 mile an hour speed limit signs in his neighborhood.

 

Volo/LRSD Agreement for License of Right of Way

 

After much discussion the Board Members decided to contact the landowners that would be affected by this agreement before making a decision.

 

Motion by Trustee Beach, second by Trustee Brindise to table the Intergovernmental Agreement between Lakemoor/Lakes Region Sanitary District and Volo.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Lakemoor Golf Club Presentation

 

Kevin Plencer and Warren Howard gave a preliminary presentation on the 6,000 square foot proposed clubhouse, possible locations and road improvement.

 

Lakemoor Gardens Presentation

 

Rick Swanson from Blithfield Development presented the site overview, development overview, concept plan and septic update on the proposed assisted living campus. He explained he was eager to move on to the next step of this project and asked for assurance from the Board. Attorney Waggoner explained the conditions required to grant the preliminary approval besides the satisfaction of the engineer recommendations.

 

President Weihofen polled the Board Members and they all are in favor of the project.

 

 

 

 

Approval of the July 9, 2009 Board Meeting Minutes

 

Trustee Koehl noted a correction on page four under Trustee Lonigro, 20/30 should be corrected to read 2030. He also questioned page seven under Camille Koehl. Since he was not present during that portion of the meeting, he spoke to Camille and her daughter and they claim Camille Koehl did not say that she estimates the driveway, pool and landscaping will be complete in the next thirty days.

 

Clerk Sikora disagreed so President Weihofen suggested tabling this until Trustee Koehl could listen to the tape.

 

Trustee Beach left the meeting at 8:30 p.m.

 

Motion by Trustee Brindise, second by Trustee McIntyre to table the July 9, 2009 Board Meeting Minutes.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach absent, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

5 ayes. 1 absent. Motion carried.

 

Approval of Purchase Orders

 

Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for extra police officers for Lakemoorfest not to exceed $1,830.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach absent, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

5 ayes. 1 absent. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase order for DS Waters of America, Inc. not to exceed $250.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach absent, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

5 ayes. 1 absent. Motion carried.

 

 

Trustee Beach returned to the meeting at 8:35 p.m.

 

Motion by Trustee McIntyre, second by Trustee Lonigro to approve the purchase order for Oriental Trading Company, Inc. in the amount of $92.85.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

5 ayes. 1 abstain. Motion carried

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Home City Ice not to exceed $800.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Chas Herdrich & Son, Inc. not to exceed $5,000.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise abstain, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

5 ayes. 1 abstain. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Lonigro to approve the purchase order for Ed’s Rental not to exceed $2,000.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for petty cash for the Lakemoor Treasure Hunt not to exceed $40.00.

 

 

 

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Pitel Septic not to exceed $2,400.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for McHenry Specialties not to exceed $200.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for Karen’s Sign Shop not to exceed $200.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Highway Technologies, Inc. not to exceed $800.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, seond by Trustee Beach to approve the purchase order for Pepsi Americas or Cornerstone not to exceed $800.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for petty cash for Lakemoorfest drawer money in the amount of $3,000.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for petty cash for Lakemoorfest miscellaneous items in the amount of $100.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Oriental Trading in the amount of $248.71.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for Paula Amick for Lakemoor bean bag game in the amount of $121.50.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee McIntyre, second by Trustee Lennon to add the following to the bills payables:

 

One Track Mind                      $650.00

Liberty’s Teeth                        $900.00

8 Mile South                          $1,300.00

Quill                                           $93.90

Humana                                 $1,448.91

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Aquatic Weed Technology in the amount of $1,650.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Liquivision Technology, Inc. in the amount of $4,480.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee Lonigro, second by Trustee Koehl to approve the purchase order for Applied Micro, Inc. in the amount of $2,850.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee Lonigro, second by Trustee Koehl to approve the purchase order for Tyler Technologies, Inc. not to exceed $1,000.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Motion by Trustee Lonigro, second by Trustee Beach to approve the purchase order for Quill Corporation not to exceed $1,500.00.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl nay, Trustee Lonigro aye.

 

5 ayes. 1 nay. Motion carried.

 

Trustee Brindise asked to rearrange the agenda and move the Bike Path Presentation, next for discussion. The Board also decided to move the Presentation of the 2008-2009 Annual Audit and Discussion of Park Vendors after the Bike Path Presentation.

 

Bike Path Presentation

 

Lina Hoffman, North Suburban Coordinator from Active Transportation Alliance gave a presentation. A complete copy of the presentation is available upon request and expressly included in these minutes.

 

Presentation of the 2008-2009 Annual Audit

 

George Roach reviewed the annual audit for the year ended April 30, 2009 and answered questions from the Board Members.

 

Discussion of Park Vendors

 

Mr. Bond came before the Board to ask for a concession agreement to sell hot dogs along the lakefront near the boat ramp. The Board Members were polled and they agreed as long as he removes his signs and cleans up daily.

 

Approval of the Bill’s Payables

 

Motion by Trustee McIntyre, second by Trustee Beach to approve the Bill’s Payables with additions.

 

Vote taken.

 

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Acceptance of the June 2009 Treasurer’s Report

 

Trustee Koehl questioned why there was no revenue shown under Liquor License.

 

Motion by Trustee McIntyre, second by Trustee Koehl to table the June 2009 Treasurer’s Report.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Acceptance of the June 2009 Collection Report

 

Motion by Trustee McIntyre, second by Trustee Beach to table the June 2009 Collection Report.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Report of Officers:

 

Director of Public Works, Charles Schmidt

 

Director Schmidt was absent. A copy of his report was included in the Board Packet.

 

Chief of Police, Rick Iverson

 

Chief Iverson was in attendance to answer questions from the Board Members. A copy of his report was included in the Board Packet.

 

 

 

 

 

 

President’s Report – Todd Weihofen

 

To assist in the different issues affecting the Village, President Weihofen gave each Trustee a separate task:

 

Trustee McIntyre          Lakemoorfest.

Trustee Beach             Assist Engineer Rooney, Attorney Waggoner and the Neumann              

                                        Homes Association with bankruptcy issues.

Trustee Brindise          Work with the Park and Recreation Board with park improvements.

Trustee Lennon           Assist in setting up the Rental Home Ordinance.

Trustee Koehl              Sales tax.

Trustee Lonigro           Web site set up and assist with Kirk Homes Association issues.

 

Trustee Reports:

 

Trustee McIntyre

 

Asked the Board if the selling price of $3.00 for beer and $4.00 for Mike’s Hard Lemonade at Lakemoorfest would be acceptable.

 

Also, stated there are two locations to house the carnival employees. Behind the village hall or at Heritage Park.

 

The Board decided behind the village hall would be best.

 

Trustee Beach

 

Nothing at this time.

 

Trustee Brindise

 

Nothing at this time.

 

Trustee Lennon

 

Nothing at this time.

 

Trustee Koehl

 

Nothing at this time.

 

 

 

 

Trustee Lonigro

 

Stated he will be meeting with Shawn from A.M.I. on July 29th at 7:00 p.m. to help build the web site. He asked the Board Members to e-mail any suggestions they may have.

 

1. Public Hearing on 2009-2010 Annual Appropriation Ordinance

    a) Proof of Publication noted for the record.

 

Public Hearing opened and closed at 10:05 p.m.

 

Old Business:

 

Approval of the Bid for 333 Wegner Road

 

Motion by Trustee Lonigro, second by Trustee Beach to approve the bid for 333 Wegner for $131,149.00 and not to exceed $20,000.00 on the stone.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

New Business:

 

1. Waiver of Insurance for Class G Liquor License, Insurance for Amusement License for

     Carnival ($150.00) and Issuance of Raffle License ($10.00) all for The Village of Lakemoor

     Lakemoorfest.

 

Motion by Trustee McIntyre, second by Trustee Brindise to waive the insurance for Class G Liquor License, Insurance for Amusement License for Carnival ($150.00) and Issuance of Raffle License ($10.00) all for The Village of Lakemoor Lakemoorfest.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

2. Issuance of Fireworks Permit to the Village of Lakemoor for the August 8, 2009 (rain date

    August 9th) display, pursuant to Section 43.07 of the Municipal Code.

 

Motion by Trustee McIntyre, second by Trustee Brindise to issue the fireworks permit to the Village of Lakemoor for the August 8, 2009 (rain date August 9th) display, pursuant to Section 43.07 of the Municipal Code.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

3. Approval of Contract for Water Operations

 

Motion by Trustee Beach, second by Trustee Brindise to table this item.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

4. Approval of 2009-2010 Annual Appropriation Ordinance

 

Trustee Koehl noted two corrections, third page from last should be corrected to read 2009 Road Program. And the last page under Interfund Transfers Revenue, the amount should be changed to zero.

 

Motion by Trustee McIntyre, second by Trustee Lonigro to approve Ordinance #09-O-15 Village of Lakemoor Illinois Annual Appropriation Ordinance 2009-2010 with the two corrections.

 

Vote taken.

Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye, Trustee Lonigro aye.

 

6 ayes. Motion carried.

 

Adjourn

 

President Weihofen announced a Committee of the Whole Meeting for July 30th at 7:00 p.m.

 

Motion by Trustee Brindise, second by Trustee Beach to adjourn the meeting.

 

The meeting adjourned by unanimous consent at 10:25 p.m.