Village of Lakemoor

special Board Meeting Minutes

                                                                november 15, 2007

              A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, November 15, 2007 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.

Meeting opened at 7:08  PM.

Roll Call:

       President:                                      Virginia Povidas  -- Absent

      Village Clerk:                                 Phyllis Odarczenko

      Trustees:                                         Kimberly Beach

                                                               Colin McIntyre   ( Acting President Pro-Tem )

                                                                Ralph Brindise

                                                                Kathy Lennon

                                                                Nick Weber

                                                                Robert Koehl

      Attorney:                                          Lisa Waggoner  

Also in Attendance:   

    Superintendent of Public Works     Charlie Schmidt  

   Chief of Police                                    Wallace Frasier

    Treasurer                                           Barb Patterson / Brenda Kirkpatrick

    Village Engineer                                Mark Rooney

Pledge to the Flag

Discussion and Approval of Agenda

Trustee McIntyre requested under New Business, item # 3, Presentation for Teen Club Temporary Use should be deleted from the agenda.

Trustee Beach requested that the purchase orders be added after the Trustee reports and Bill Payables.

Motion by Trustee Brindise, second by Trustee Koehl to approve the agenda as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Citizen Comment

No comments from the audience

Approval of Appropriations Line Item Transfer

Trustee Koehl recalled asking the last time on line item transfers in Public Works/ Parks, if it would take us to the end of the fiscal year.

Trustee Koehl questioned the two line item transfers and the fact that are shown on the October 2007 Treasurer’s Report, which had not been approved by the Board yet.

Motion by Trustee Lennon, second by Trustee Weber to approve the Appropriation Line Item Transfer.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl nay.

5 ayes, 1 nay. Motion carried.

Acceptance of the October 2007 Treasurer’s Report

After several questions and observations by Trustee Koehl,  Motion was made by Trustee Beach, second by Trustee Weber to accept the October 2007 Treasurer’s Report.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl nay.

5 ayes, 1 nay. Motion carried.

Approval of the October 25, 2007 Board Meeting Minutes

Trustee Koehl questioned page 5 & 8 of the October 25, 2007 Village Board Minutes and noted a change on page 5 & 8.

Motion by Trustee Lennon, second by Trustee Weber to approve the October 25, 2007 Board Meeting Minutes as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Acceptance of the October 2007 Collection Report

Motion by Trustee Brindise, second by Trustee Koehl to accept the October 2007 Collection Report as presented.

Trustee Koehl questioned the Nicor Refund of $16, 446.11 and the US Cellular Base Rent of $3733.33. Attorney Waggoner advised that the US Cellular rent is for one full month, plus one prorated month.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Report of Officers:

Superintendent of Public Works, Charles Schmidt

A copy of the October 2007 Public Works Monthly Project Report was included in the board packet. Charles Schmidt was in attendance to answer any questions from the Board.

Trustee Beach requested that Christmas lights be put up on the trees along the beach front.

Trustee Brindise asked where would the electrical service come from for the lighting of the trees.

Charles Schmidt informed the Board that electrical service will be installed along the beach front and public works will do the lighting of the tress.

Trustee Weber questioned the park equipment by the Cell Tower.

Charles Schmidt and Attorney Waggoner informed the Board that US Cellular paid $4,000.00 as a one time donation to the Village for the Village to add more equipment to the park under the agreement with the Village.

Chief of Police, Wallace Frasier

A copy of the October 2007 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.

Trustee Lennon questioned Chief Frasier if all the officers went for psychiatric evaluations when they were hired.

Chief Frasier informed Trustee Lennon that some of the officers did have psychiatric evaluations but not all the officers did because some of them are part time.

Trustee McIntyre inquired about Officer Westcott’s injury.

Chief Frasier informed the Board that Officer Westcott will be returning to work soon and that it was his left hand/wrist that was injured.

Trustee Beach questioned Chief Frasier about how many Crown Vic’s  were used by the Police Department.

Chief Frasier informed the Board that the officers don’t drive any Crown Vic’s anymore.

President Report – Virginia Povidas

President Povidas – Absent

Trustee McIntyre acting President Pro-Temp informed the Board of the December 13^th Christmas party after the Village board Meeting, requested by President Povidas.

Attorney Waggoner – Lisa Waggoner

Attorney Waggoner informed the Board that Charlie, Virginia, Mark Rooney, John Ragland, Matt Dabrowski and her self meet with the Tucker Development representatives to discuss their application for approval of their final PUD and final plat. Tucker Development hope’s to break ground in spring of 2008.

Attorney Waggoner wished every one a safe and Happy Thanksgiving.

Committee Reports:

Trustee Beach:                      Trustee Beach requested a year ago to have the parking lot paved. She would hope to have it paved now with the Board’s approval. She has a purchase order for Peter Baker not to exceed $10,000.00 to pave the parking lot.

                                                Trustee Beach had several purchase orders she would like the Board to consider.

Trustee McIntyre:                 Nothing at this time.

Trustee Brindise:                   Nothing at this time.

Trustee Lennon:                   Trustee Lennon questioned Trustee Beach on the status of the  December 10^th Employee Luncheon.

                                                Trustee Beach informed the Board that on December 10^th from 12:00 PM to 2:00 PM that the Trustees would be giving the Village Employees a luncheon for the Christmas Holidays at the Village Hall.

Trustee Weber:                     Trustee Weber commented on how nice the Neighborhood Explorer looked and wanted to know if any of the Board had any questions or comments they would like to share with him.

Trustee Koehl:                      Trustee Koehl commented on how nice the Neighborhood Explorer                      

                                                looked and what a good positive impression it will give

                                                The Village.                                       

                                                Trustee Koehl wished every one a Happy Thanksgiving.

Purchase Orders

Trustee Beach Purchase Orders

Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Peter Baker and son not to exceed $10,000.00 be included in the November 15, 2007 Bill’s Payable for paving the parking lot.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for JJ Henderson in the amount of $1215.06 for a new valve repair for the water building.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Trustee Beach presented the following purchase orders for signatures only:

Baxter & Woodman                    $208.00  (extra services for water/system consulting)

Sam’s Credit Card                       $250.00  (Flowers for new businesses)

Sam’s Credit Card                       $499.00  (Christmas Lights)

Sam’s Credit Card                       $175.00  (Rosatti’s Employee’s Christmas Luncheon)

Trustee McIntyre Purchase Order

Motion by Trustee McIntyre, second by Trustee Weber to approve the purchase order for Eder, Casella & Co. not to exceed $2,500.00 be included in the November 15, 2007 Bill’s Payables to train Brenda on fundbalance and accounting services.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Weber to approve payment to BP Amoco in the amount of $3,051.16 be included in the November 15, 2007 Bill’s Payables for gasoline.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Trustee Lennon Purchase Order

Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Kale Uniforms in the amount of $1,948.35 for Mark Paglini.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Approval of the Bills Payable

Trustee Koehl questioned page 2 of the Bills Payable.

Motion by Trustee Koehl, second by Trustee Weber to approve the Bills Payables as amended by adding the purchase order for BP Amoco, Eder, Casella & Co and Peter Baker and son approved this evening with the exception of Baxter & Woodman Ref. No. 12613, $1,828.32 which is a double payment.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

NEW BUSINESS:

Ordinance regarding Building Permit Fees

Trustee Koehl questioned several of the provisions of the proposed Building Permit Fees ordinance and discussed it at some length.

Corrections and changes will be made.

Motion by Trustee Koehl, second by Trustee Weber to approve Ordinance 07-O-33, An Ordinance Amending Chapter 24 The Building Code Concerning Building Permits.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Comcast Cable Agreement Discussion / Ordinance

Trustee Beach left the Village Board Meeting at 8:51 PM

Attorney Waggoner announced that Dan Maloney from Comcast was unable to make the Village Board Meeting. Attorney Waggoner discussed the ordinance with the Board, she advised the draft the Board has is comcast’s standard agreement and corrections and changes will be made and the agreement will be brought back to the Board.

Trustee Koehl had several of questions and suggested changes.

Trustee Beach returned to the Village board Meeting at 8:54 PM.

Neumann Homes – status of public improvements

Attorney Waggoner discussed the letter dated November 15, 2007, from Rooney Consultants, Inc. with the Board concerning the public improvements yet to be completed in Lakemoor Farms Unit 8 Subdivision. It was discussed in light of Neumann’s bankruptcy filing, that a claim should be made against the Bond.

Motion by Trustee Koehl, second by Trustee McIntyre to authorize Attorney Waggoner to make a claim in the amount of $105,730.00 against the Neumann Homes Bond and notify the bond company accordingly.

Vote taken.

Trustee Beach aye, Trustee McIntyre abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee aye.

6 ayes. Motion carried.

Trustee Brindise left the Village Board Meeting at 8:59 PM.

Trustee Brindise return to the Village Board Meeting at 9:02 PM.

Citizen Comment

 No Response from the audience.

Executive Session – Property Acquisition / Possible Litigation

Motion by Trustee Beach, second by Trustee Brindise to recess to Executive Session.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

The meeting recessed to Executive Session at 9:07 PM

The meeting was called to order at 9:42 PM

Roll Call

President                                Virginia Povidas -- Absent

Clerk                                       Phyllis Odarczenko

Trustees                                  Kimberly Beach

                                                Colin McIntyre  (Acting President Pro-Tem)

                                                 Ralph Brindise

                                                 Kathy Lennon

                                                 Nick Weber

                                                 Robert Koehl

Attorney                                  Lisa Waggoner

Motion by Trustee Brindise, second by Trustee Weber to adjourn the meeting.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes.  Motion carried.

 The Meeting adjourned by unanimous consent at 9:43 P.M.