Village of Lakemoor

Board Meeting Minutes

                                                         Thursday, march 12, 2009

              A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, March 12, 2009 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.

Meeting opened at 7:04   PM.

Roll Call:

President:                                              Virginia Povidas

Village Clerk:                                        Phyllis Odarczenko

Trustees:                                                Kimberly Beach

                                                                Colin McIntyre  

                                                                 Ralph Brindise -- Absent

                                                                 Kathy Lennon  

                                                                 Nick Weber 

                                                                 Robert Koehl 

Attorney:                                                 Lisa Waggoner  

Also in Attendance:   

Director of Public Works                      Charles Schmidt  

Chief of Police                                         Wallace Frasier

Village Engineer                                      Mark Rooney

Treasurer                                                 Brenda Kirkpatrick

Pledge to the Flag

Discussion and Approval of Agenda

Motion by Trustee Beach, second by Trustee Koehl to approve the agenda as presented.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes.  Motion carried.

Citizen Comment

No response from the audience.

Presentation by University of Illinois of Lake County

Representing University of Illinois Extension, James Reaves gave a presentation regarding the Lake County Extension Programs.

James Reaves passed out brochures regarding the Lake County Extension Program.

James Reaves requested an agreement of support from the Village, and he presented President Povidas with the draft agreement.

There was some discussion by the Board regarding the Lake County Extension Program and the consensus was that the Village residents would benefit if the Village provided additional support.

President Povidas requested that the Lake County Extension Program be put in the news letter.

Trustee Koehl requested that the Lake County Extension Program be put on the Village website.

A complete copy of the presentation is available upon request in the Village Clerk’s Office.

Presentation by Blue Stone Partners regarding Thornton’s development

Representing Blue Stone Partners (Thornton’s development), Rick Claes gave a presentation regarding the Thornton development. He indicated that the development of the site is more expensive than originally anticipated and requested Village assistance.

There was a lengthy discussion by the Board concerning Thornton’s, Inc. development.

President Povidas polled the Board regarding their opinion assistance for the Proposed Gas Station with Convenience Store in the Village of Lakemoor, IL.

Trustee Beach, Trustee McIntyre, Trustee Lennon, Trustee Weber, Trustee Koehl and President Povidas all agreed to evaluate the Revenue Impact and possible Village assistance for a Proposed Gas Station with Convenience Store.

A complete copy of the presentation was mailed to the Village Clerk’s Office and is available upon request in the Village Clerk’s Office.

Approval of the February 26, 2009 Board Minutes

Trustee Koehl questioned page 8 of the February 26, 2009 Board Minutes and noted changes.

Motion by Trustee Koehl, second by Trustee Beach to approve the February 26, 2009, Board Meeting Minutes as amended.

Vote taken

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber abstain, Trustee Koehl aye.

4 ayes, 1 abstain.  Motion carried.  

Purchase Orders

Trustee Beach Purchase Order

Trustee Beach would like to add the following to Bill’s Payable.

LCSWCD                              $45.00                                 DECI Workshop

Petty Cash – Charlie              $75.00                                Goodie Bags for

                                                                                           333 Wegner Rd Grand Opening

Petty Cash – Kimberly           $100.00  (Not to Exceed)   Boom Box for Village

Petty Cash – Kimberly           $300.00  (Not to Exceed)   Bull Horn

Petty Cash – Kimberly           $50.00   (Not to Exceed)   Candy for Coloring Contest

Motion by Trustee Beach, second by Trustee McIntyre to approve the above purchase orders and add it to Bill’s Payable.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Spring  Align of Palatine, Inc in the amount of $1,628.91 for Snow Plow Blades.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee Beach, second by Trustee McIntyre to approve purchase order for Hydrite Chemical Co. in the amount of $1,570.16 for Chemicals for Water Plants.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Trustee McIntyre Purchase Order

Trustee McIntyre would like to add the following to Bill’s Payable.

U.S. Postmaster                                   $1,000.00                   Bulk Mailings

McHenry County Recorder                 $120.00                      Release of 3 Liens

McHenry CountyConvention              $1,000.00                   Annual Membership

BP Amoco                                           $2,640.22                   Vehicle Fuel

Mobil (Exxon)                                     $28.58                        Fuel

Motion by Trustee McIntyre, second by Trustee Beach to approve the above purchase orders and add it to the Bill’s Payables.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Beach to approve purchase order for Applied Micro, Inc in the amount of $1,275.00 for IT Service.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase order for Insurance Correlators, Inc in the amount of $2,250.00 for Public Official Bond.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Approval of the Bills Payable

Trustee Koehl questioned page 2 of the Bill’s Payables.

Trustee McIntyre questioned page 1 & 2 of the Bill’s Payables.

Motion by Trustee McIntyre, second by Trustee Beach to approve the Bills Payables as amended by adding the purchase order for McHenry County Recorder of Deeds, United States Postal Service, LCSWCD, Petty Cash, Petty Cash – Kimberly, McHenry County Convention Bureau, BP Amoco, Mobil approved this evening.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

President Report – Virginia Povidas

President Povidas called a Committee of the Whole Meeting on March 24, 2009 at 6:30 PM at the Village Hall for the 2009 / 2010 Budget.

Attorney Waggoner – Lisa Waggoner

Attorney Waggoner announced there are dates for a Planning Commission Meeting on March 18, 2009 at 7:00 PM and a Zoning Board of Appeals Meeting on March 19, 2009 at 7:00 PM, both at the Village Hall to discuss the Senior Care Center at Lincoln and Chapel Hill Roads.

Attorney Waggoner distributed copies of a memo with the information on available Stimulus Funding for installation of Water Mains.

Attorney Waggoner advised the Board that installing water to the South side / North side of the Village could cost millions of dollars.

Attorney Waggoner distributed copies of a map regarding the Miller Farm located on Darrell Road. Attorney Waggoner advised the Board that Chris Miller would like to Annex a portion of their land to the Village of Lakemoor. Attorney Waggoner advised the Board that an Ordinance to Annex the Parcel could be added to the next Village Board Meeting (3-26-09) and if the Board would consider waving any Annexation Fees.

Committee Reports:

Trustee Beach:                      Trustee Beach commented that there was a Public Works

                                                Committee Meeting on March 9, 2009, discussion of

                                                sewer at the Public Works Building, Grand Opening, Four Seasons

                                                Boulevard were all discussed.

                                                Trustee Beach reminded the Board and residents about the Public

                                                Works Grand Opening, April 19, 2009 from 1:00 Pm to 3:00 PM

                                                at 333 Wegner Road.

                                                Trustee Beach reminded the Board about the Easter Egg Hunt,

                                                April 4, 2009 and 0 to 3 years old at 10:00 Am and 4 years old and older at 10:20 AM. Volunteers are welcome and needed.

Trustee McIntyre:                Trustee McIntyre informed the Board that he was going to have hot

                                                dogs, chips and etc for the Public Works Grand Opening but was

                                                informed by Clerk Odarczenko that her vendor certification

                                                was expired. Trustee McIntyre suggested finger foods instead.

                                                Trustee McIntyre informed the Board that the time clock in the

                                                Village Hall is working after all and he would like to see all

                                                employees punch in and out, including lunch time. Trustee

                                                McIntyre feels it would show accountability.  

Trustee Brindise:                  Absent

Trustee Lennon:                    Nothing at this time.

Trustee Weber:                     Nothing at this time.

Trustee Koehl:                      Trustee Koehl reported to the Board that he attended the March 11,

                                                2009, Route 120 CPC Governance Board Meeting.

                                                Trustee Koehl invited the Board to the Route 120 Corridor

                                                Planning Council’s Open House from 6 – 8 pm on Wednesday,

                                                April 15, 2009 at Prairieview School in Hainesville. Residents will

                                                have the opportunity to provide input and get updates on roadway

                                                placement alternatives. Trustee Koehl will report back to the Board

                                                concerning the Open House Meeting.

NEW BUSINESS:

Discussion of 333 Wegner Road Office remodel project

Director of Public Works, Charlie Schmidt explained to the Board the costs to remodel the office building at 333 Wegner Road.

There was some discussion by the Board concerning the 333 Wegner Road Office remodel project and whether it may be more cost efficient to build a new building designed for the Public Works Building Department needs.

President Povidas polled the Board concerning the remodeling of the office building or to build a new building.

The Board requested that Charlie Schmidt get figures of the costs to either remodel the old building office or build a new office building.

The Board would like further discussion of this on the next Village Board Meeting agenda.

Resolution approving Zoning Map

Engineer Mark Rooney, passed out the most recent version of the Zoning Map. He advised the Board regarding changes made to the Zoning Map.

Attorney Waggoner advised the Board that Charlie, Mark and herself went over the Zoning Map together to make the appropriate changes.

Motion by Trustee McIntyre, second by Trustee Weber to approve Resolution 09-R-03, Resolution Accepting The Village Of Lakemoor Official Zoning Map, Dated March 12, 2009 as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Engineer Mark Rooney, passed out information regarding Municipal Pollution Prevention and Good Housekeeping Manual.

There was some discussion by the Board regarding the Municipal Pollution Prevention and Good Housekeeping Manual.

A complete copy of the Municipal Pollution Prevention and Good Housekeeping Manual is available upon request in the Village Clerk’s Office

Ordinance imposing an Amusement Tax

There was a lengthy discussion by the Board concerning the draft Ordinance imposing an Amusement Tax.

Attorney Waggoner explained to the Board the Ordinance concerning the Amusement Tax. She had reviewed similar ordinances from other municipalities in the area.

Motion by Trustee McIntyre, second by Trustee Koehl to table the Ordinance imposing an Amusement Tax until the next Village Board Meeting (3-26-09).

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Resolution concerning Construction Work in State ROW

There was some discussion by the Board concerning Construction Work in State ROW.

Attorney Waggoner advised the Board this Resolution is passed every two years.

Motion by Trustee Koehl, second by Trustee Weber to approve Resolution 09-R-04, A Resolution Concerning Construction Work In State Right Of Way.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Citizen Comment

John Ragland, 1591 Anthony Lane addressed the Board regarding Bay Oaks / Stilling Woods street lights. John expressed his gratitude to the Board for installing new street lights in the Bay Oaks / Stilling Woods subdivisions. John asked the Board if they received the article concerning Losing our night sky. John advised the Board the illumination of the lights may have a whole other consequence. John requested that the Board put lower watts bulbs in the street lights. There was some discussion by the Board regarding the street lights and options to make them less bright.

Executive Session – Personnel Compensation

                                  Possible Litigation / Neumann / Unit 8 Surety Bond Claim

Motion by Trustee McIntyre second by Trustee Beach to adjourn to Executive Session to discuss Personnel – Compensation / Possible Litigation – Neumann / Unit 8 Surety Bond Claim

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

The meeting recessed to Executive Session at 9:20 PM

The meeting was called to order at 10:05 PM

Roll Call

President                                    Virginia Povidas

Village Clerk                              Phyllis Odarczenko

Trustees:                                     Kimberly Beach

                                                   Colin McIntyre

                                                    Ralph Brindise – Absent

                                                    Kathy Lennon

                                                    Nick Weber

                                                    Robert Koehl

Attorney                                      Lisa Waggoner

Adjourn Meeting

Motion by Trustee Beach, second by Trustee Weber to adjourn the meeting.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

 The meeting adjourned by unanimous consent at 10:06 PM.