Village of Lakemoor
Board Meeting Minutes
NOVEMBER 13, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, November 13, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:04 PM.
Roll Call:
President: Virginia Povidas -- Absent
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre – Pro-Tem
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl – Tardy (7:54)
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charles Schmidt
Chief of Police Wallace Frasier
Village Engineer Mark Rooney
Village Treasurer Brenda Kirkpatrick
Pledge to the Flag
Discussion and Approval of Agenda
Trustee McIntyre requested removing, Presentation by Horizon Pyrotechnics from the agenda, as Larry Brodin is ill.
Motion by Trustee Brindise, second by Trustee Lennon to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes. Motion carried.
Citizen Comment – Please keep comments brief
Bruce Larson introduced himself to the Board informing them he was interested in purchasing the Meyer Material property. Mr. Larson advised the Board that he wishes to resume the earth extraction and processing operation, and also renew the Conditional Use Permit for asphalt plant. Mr. Larson informed the Board that Harley Davidson is interested in purchasing a 5 acre parcel. Mr. Larson would like to fill in the western lake to develop that area in residential in the future.
Attorney Waggoner advised the Board that it would require an amendment to the Annexation Agreement and/or zoning processes under the Ordinances and may need to be modified. Attorney Waggoner asked Mr. Larson who would be mining the property or be the operator.
Mr. Larson said he would be prepared to make those applications and properly process any extensions, alterations or amendments in the Annexation Agreement through the typical processes.
Paul Gurns, no address given, asked if the Village allowed the Boy Scouts to visit the Police Department. So his son was able to earn one of his badges required for Boy Scouts.
The Board referred Mr. Gurns to the Police Department and talk to Chief Frasier.
Approval of the October 23, 2008 Board Minutes
The Board Members present determined there would not be four votes to approve the minutes, due to absences.
Motion by Trustee Brindise, second by Trustee Lennon to table the October 23, 2008 Board Meeting Minutes until the next Village Board Meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
There was some lengthy discussion by the Board regarding the purchase of additional Christmas Banners from Street Décor, Inc.
The Board asked Trustee Beach to come back to this purchase order after the other purchase orders were presented. Some Board Members were concerned about this expenditure in light of the state of the economy.
Trustee Beach presented to the Board a purchase order from Ashley’s carpet for carpet to be purchased and installed for the stairs and possible upstairs hallway.
The Board asked Trustee Beach to table the purchase order for now and present it at the next Village Board Meeting.
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Castle Gardens in the amount of $4,592.50 for Landscaping around the 5 AT&T VRAD cabinets.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes.
Motion carried.
There was some discussion by the Board regarding a purchase order for excavation of driveway for 333 Wegner Road property.
Motion by Trustee Beach, second by Trustee Brindise to approve purchase order for Fischer Brothers, Inc. in the amount of $5,200.00 for Excavating new drive from street around building as drawn by Rooney Consultants, for 333 Wegner Road and add it to Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Weber to approve the purchase order for Street Décor, Inc. in the amount not to exceed $4,750.00 for Village Christmas Banners.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise nay, Trustee Lennon aye, Trustee Weber aye.
4 ayes, 1 nay. Motion carried.
The following purchase orders need 3 signatures.
Rosati’s & Sam’s Club not to exceed $250.00 (Employee Luncheon for X-Mas)
Sam’s Club not to exceed $400.00 (Poinsettia’s for New Business’)
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Weber to approve Ray Chevy in the amount of $151.39 and add it to Bill’s Payables.
Vote taken.
Trustee Beach nay, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
4 ayes, 1 nay. Motion carried.
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Kustom Signals in the amount of $8,358.00 for Road Boss in car video system, zoom camera upgrade and flash reader.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes. Motion carried.
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Lennon to approve the McHenry County
Recorder of Deeds in the amount of $160.00 and add it to Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve Badger Meter, Inc. in the amount of $3,387.54 for Badgers support Renewal.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye.
5 ayes. Motion carried.
Approval of the Bill Payables
Trustee McIntyre questioned page 7 of the Bill’s Payables.
Clerk Odarczenko questioned page 4, 6, 8, 10, 15, 16 & 17 of the Bill’s Payables on behalf of Trustee Koehl.
Trustee Koehl arrived at the Village Board Meeting at 7:54 PM.
Motion by Trustee Brindise, second by Trustee Beach to approve the Bill’s Payables with the addition of Fischer Brothers Concrete in the amount of $5,200.00, Ray Chevy in the amount of $151.39, McHenry County Recorder of Deeds in the amount of $160.00, as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl abstain.
5 ayes, 1 abstain. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the October 2008 Public Works Monthly Project Report was included in the board packet. Superintendent Charles Schmidt was in attendance to answer any questions from the Board.
There was some questions from the Board members regarding the new Public Works facility at 333 Wegner Road and the progress of the construction.
Chief of Police, Wallace Frasier
A copy of the October 2008 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.
Trustee Beach asked Chief Frasier how many part time and full time Police Officers the Village has.
Chief Frasier informed the Board there was 2 part time Officers and 10 full time Officers including himself.
Trustee McIntyre thanked Chief Frasier on behalf of his neighbor for the Police departments’ very professional handling of an accidental 911 call from their 6 year old son.
There was some questions from the Board members.
President Report – Virginia Povidas
Absent
Attorney Waggoner Update:
Attorney Waggoner reported that the Identity Theft Policy effective November 1, 2008 will be delayed for 6 months before it’s enforced by the Federal Trade Commission.
Attorney Waggoner reported to the Board that President Povidas and herself have been working with the Lake County Partners task force to create a database of available properties in Lakemoor.
Attorney Waggoner received a call from the IDNR, asking for a meeting with the Village. A meeting has been set for November 19, 2008 at 11:30 AM regarding 333 Wegner Road.
Attorney Waggoner passed out a letter from McHenry County Council of Mayors concerning support for the Illinois Tollway’s Congestion-Relief-Program.
Village Engineer, Mark Rooney commented that with the possible new stimulus program there’s a chance to submit for grants for public works projects and perhaps more funds for Wegner Road.
Committee Reports:
Trustee Beach: Trustee Beach informed the Board about the December 7, 2008
Christmas party at the Village Hall from 1:00 PM to 3:00 PM.
President Povidas will arrive riding in a Fire Truck with Santa
wishing the residents a Merry Christmas.
Trustee Beach let the Board know she would like to call a Public
Works Committee Meeting in January 2009.
Trustee Beach wished everyone a Happy Thanksgiving.
Trustee McIntyre: Nothing at this time.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Trustee Lennon commented that she was gone for a month and in
returning, how nice the new chairs and carpet look in the Village
Board room.
Trustee Weber: Nothing at this time.
Trustee Koehl: Trustee Koehl apologized for being late for the meeting.
Trustee Koehl reported to the Board that he attended the November
12, 2008 Open House for the Route 120 Corridor Planning Council.
The meeting was at Prairieview School in Hainesville and was open
to the public. Trustee Koehl said it was informative, interesting and
well attended.
OLD BUSINESS:
333 Wegner Road Remodel – Change order / Payout
Charlie Schmidt presented the first payout for construction work at 333 Wegner Road.
Motion by Trustee Beach, second by Trustee Weber to approve the payout to Builders Unlimited, Inc. in the amount of $99,692.00 per invoice number 8400.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
2008 Road Program – Recommendation for Partial Payment
Trustee Koehl asked for the detailed information that was an attachment to the letter from Baxter & Woodman.
Motion by Trustee Koehl, second by Trustee Weber to approve the first payout of $143,036.73 for the 2008 Road Program to Peter Baker & Sons.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Record Information Services
There was some discussion by the Board concerning the Record Information Services program.
Clerk Odarczenko advised that a demonstration of the program was given by the company at the Village Hall.
Some Trustees were concerned about the sensitive nature that could be obtained.
Motion by Trustee Beach, second by Trustee Brindise to approve the Record Information Services program at $575.00 for a year.
Vote taken.
Trustee Beach aye, Trustee McIntyre nay, Trustee Brindise aye, Trustee Lennon nay, Trustee Weber nay, Trustee Koehl aye.
3 ayes, 3 nay. Motion failed.
NEW BUSINESS:
2007 – 2008 Audit Review & Acceptance
The Board questioned why George Roach wasn’t there to present the Audit. The Board indicated that his presence was necessary.
Motion by Trustee Weber, second by Trustee Lennon to table the 2007 – 2008 Audit review & acceptance.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Townhomes of Lakemoor / Lesperance Letter of Credit
There was some discussion by the Board members regarding the Townhomes of Lakemoor / Lesperance Letter of Credit and a letter received from Wauconda Bank asking to terminate the Letter of Credit.
Attorney Waggoner informed the Board that Mike Lesperance also owes the Village $14,500.00 in annexation fees.
Motion by Trustee Koehl, second by Trustee Brindise to require the Wauconda Community Bank to renew the Townhomes of Lakemoor’s letter of credit.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Conditional Use Permits for Meyer Material Property
There was some discussion by the Board members concerning the Conditional Use Permit for Meyer Materials Property. Technically, because there were no mining operation or asphalt plants on the property, the Board could take action to revoke the permits.
Attorney Waggoner advised the Board that it would need to amend the ordinance for the Conditional Use Permit if the Board decides to move forward with the Meyer Material Property.
Attorney Waggoner informed the Board that they need to ask who is going to operate the site and
will it have a impact on the surrounding area.
Write – Off of Delinquent Sewer Accounts
Motion by Trustee Weber, second by Trustee Lennon to approve the write – off of delinquent sewer accounts to include the following address’, 325 Herbert, 410 Amanda, 303 Herbert, 404 Fritzsche and 406 Fritzsche and accept the payment of $4,837.44 in settlement of those accounts. Attorney Waggoner will advise the Northern Moraine Wastewater District of this write-off.
Vote taken.
Trustee Beach aye, Trustee McIntyre abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Citizen Comment
There was no response from the audience
Adjourn Meeting
Motion by Trustee Beach, second by Trustee Lennon to adjourn the meeting at 9:15 PM
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting adjourned at 9:15 PM