Village of Lakemoor
Board Meeting Minutes
Thursday, january 10, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, January 10, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:20 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber -- Tardy
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Chief of Police Wallace Frasier
Superintendent of Public Works Charles Schmidt
Village Engineer Mark Rooney
Treasurer Brenda Kirkpatrick
Pledge to the Flag
Chief Frasier introduced the new Police Officer, Jason Axelrod to the Village Board.
Officer Axelrod was welcome by all the Board Members.
Discussion and Approval of Agenda
Motion by Trustee Lennon, second by Trustee Koehl to approve the agenda as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Citizen Comment
John Ferenzi, 28524 Wagon Trail Rd. wanted to commend the Public Works Department on a great job of snow plowing within the Village. John asked if there’s something the Village can do about residents shoveling their driveways and pushing the snow back into the street.
John inquired about the Village Board Minutes being put on the Village website in a timely manner.
John questioned the Board about Route 12 and Route 120, Tucker Development’s shopping mall and Swanson Development.
John questioned the Board about the investigation concerning official misconduct and Attorney Waggoner gave a brief update.
Approval of the December 19, 2007 Special Board Minutes
Trustee Lennon questioned page 2 of the December 19, 2007 Special Board Minutes and noted 1 change.
Attorney Waggoner questioned page 2 of the December 19, 2007 Special Board Minutes and noted 1 change.
Motion by Trustee Beach, second by Trustee Lennon to approve the December 19, 2007, Special Board Meeting Minutes as amended.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Trustee Beach requested that the purchase order for Professional Inspection Services, Inc. in the amount of $475.00, Ace Towing & Recovery in the amount of $165.00, Oriental Trading in the amount of $400.00, Kimberly Beach in the amount of $600.00, be included in the January 10, 2008 Bill’s Payable.
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Petro Alliance in the amount of $1354.88 for fuel oil to heat rental unit.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for Peterson Sand & Gravel lease agreement in the amount of $ 2500.00 a month for building rental for Public Works Facility.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Lennon to approve purchase order for Metro Power in the amount of $1035.42 for the generator repair at water building.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve purchase order for Spring Align in the amount of $1774.42 for Snow Plow Blades.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Trustee Weber arrived at the Village Board Meeting at 7:35 PM
Motion by Trustee Beach, second by Trustee McIntyre to approve purchase order for Mike Stout in the amount of $3200.00 for 9 replacement windows and installation in the Village Hall.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber abstain, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Motion by Trustee Lennon, second by Trustee Brindise to approve the purchase order for Kimberly Beach in the amount of $600.00 for supplies and prizes for the March 15, 2008 Easter Egg Hunt.
Vote taken.
Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
The following purchase orders required 3 Trustee signatures.
Oriental Trading $400.00
Ace Towing & Recovery $165.00
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Koehl to approve purchase order for CDS Office Tech in the amount of $17,145.00 for Panasonic Computers in Squad Cars and be included in the January 10, 2008 Bill’s Payable.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Lennon, second by Trustee Beach to approve purchase order for Kale Uniforms in the amount of $1924.35 for uniform’s and related articles for new officer, Jason Axelrod.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the Bills Payable
Motion by Trustee McIntyre, second by Trustee Brindise to approve the Bills Payables as amended by adding the purchase order for Professional Inspection Services, Inc., Ace Towing & Recovery, Oriental Trading, Kimberly Beach and CDS Office Tech approved this evening.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
President Povidas ask the Board if they minded if the Audit Presentation was next.
Audit Presentation
Presentation by Scott Cruz, a representive of Knutte & Associates, P.C., he distributed and explained the Annual Financial Report for the Year Ended April 30, 2007. Mr. Cruz indicated that the Village was in a very good financial position with cash of $5.5 million. A complete copy of the Audit is available upon request in the Clerk’s Office.
After several questions and observations by Trustee Koehl, corrections and changes were made to the Audit.
President Report – Virginia Povidas
President Povidas will make the Treasurer appointment under New Business.
Attorney Waggoner – Lisa Waggoner
Attorney Waggoner informed the Board of a study she received from Kirk Corporation regarding the traffic at Route 120 and Sullivan Lake Road. Attorney Waggoner told the Board that IDOT controls signal installation along Route 120 and the traffic study doesn’t warrant a traffic light at Route 120 and Sullivan Lake Road based upon December, 2007 traffic counts.
Attorney Waggoner informed the Board that several months ago Engineer Mark Rooney and Director Charlie Schmidt looked into some drainage issues at the Heaney property in Bay Oaks. Attorney Waggoner informed the Board that the property was inspected and the original subdivision engineering drawings and the covenants and restrictions were reviewed by Mark Rooney and Charlie Schmidt. The drawings show at one time the water was directed into a sedimentation basin. But the basin is no longer there and the water is directed into the wetlands. The first line of enforcement is the homeowner’s association. The Village has no right to enforce the, covenants under the declaration. The neighbors of the adjoining property could file a law suit if they want it corrected or the Village could pursuit under the storm water ordinance.
Committee Reports:
Trustee Beach: Trustee Beach informed the Board of the March 15, 2008 Easter Egg Hunt at 10 AM. At Morrison Park.
Trustee McIntyre: Nothing at this time.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Trustee Weber wanted to wish everyone a Happy New Year and apologized for being tardy.
Trustee Koehl: Trustee Koehl wished everyone a Happy New Year. Trustee Koehl
commended the Public Works on a fine job of snow removal in
the Village.
NEW BUSINESS:
Approval of Blue Cross / Blue Shield Health Insurance Renewal
The Trustees received the renewal quotes for the employee group health insurance and noted the rates increase 7.64 per cent.
Motion by Trustee Weber, second by Trustee Koehl to approve the renewal of Blue Cross / Blue Shield Health Insurance for 2008 to 2009.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Appointment for Treasurer / Brenda Kirkpatrick
President Povidas advised the Board that Barbara Patterson tendered her resignation due to personal time constrains. However, Brenda Kirkpatrick was working with the Village staff and is ready to take on the Treasurer position.
Motion by Trustee Weber, second by Trustee Brindise to accept the resignation of Barbara Patterson as Village Treasurer.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Brindise, second by Trustee Koehl to approve the Appointment of Village Treasurer to Brenda Kirkpatrick.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
No comments from the audience.
Executive Session – Property Acquisition & Personnel
Motion by Trustee Beach second by Trustee McIntyre to adjourn to Executive Session to discuss Property Acquisition and Personnel.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting recessed to Executive Session at 8:41 PM
The meeting was called to order at 9:23 PM
Roll Call
President Virginia Povidas
Village Clerk Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney Lisa Waggoner
Personnel – Discipline of Officer
Motion by Trustee Brindise, second by Trustee Beach to suspend part-time Officer Suzan Jackson for 30 days without pay and to authorize Chief Frasier to hire outside counsel for officers discipline hearing.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Adjourn Meeting
Motion by Trustee Beach, second by Trustee Brindise to adjourn the meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting adjourned by unanimous consent at 9:24 PM.