Village of Lakemoor
Board Meeting Minutes
january 22, 2009
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, January 22, 2009 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:13 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charles Schmidt
Chief of Police Wallace Frasier
Village Engineer Mark Rooney
Village Treasurer Brenda Kirkpatrick
Pledge to the Flag
Discussion and Approval of Agenda
President Povidas requested moving item # 1 under New Business, Approval of Appointment of Matt Dabrowski to ZBA be moved before the first Citizen Comment and item # 1 under Old Business, Security System Presentation by Blue Lion be moved after Appointment of Matt Dabrowski to ZBA and item # 2, 3 & 4, CMAQ Application Proposal, Resolution for Darrell Road FAU Designation, Approval of Proposal for Sullivan Lake Boulevard / Four Seasons Boulevard FAU Designation under Old Business be moved after Security System Presentation by Blue Lion of the agenda.
Motion by Trustee Beach, second by Trustee Koehl to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
No response from the audience.
Approval of Appointment of Matt Dabrowski to ZBA
Trustee Koehl commented that it was an honor to appointment Matt when he was President and Matt is a good member for the ZBA with a lot of knowledge to offer the ZBA.
Motion by Trustee Koehl, second by Trustee Weber to approve the appointment of Matt Dabrowski to ZBA with the expiring term in 2013.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Security System Presentation by Blue Lion
Representing Blue Lion Systems, Chris Nixon gave a presentation regarding the new video surveillance system and video cameras for 333 Wegner Road, Morrison Park and Heritage Park.
There was some lengthy discussion by the Board regarding the video surveillance system and video cameras and whether all the systems should be purchased at one time.
The Board discussed the contract with Chris Nixon from Blue Lions systems and the discounts per unit purchased.
Motion by Trustee Brindise, second by Trustee Beach to approve video surveillance system and video cameras at 333 Wegner Road, subject to Blue Lion Systems modifying the contract with discounts if the systems were purchased by April 1, 2009, for additional cameras at Morrison Park and Heritage Park.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindies aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
CMAQ Application Proposal
Representing Baxter & Woodman, Michael Plant advised the Board the proposal for 2010 CMAQ Application for a Bike path along Wegner Road and Darrell Road. Michael reminded the Board the application would need to be submitted to the McHenry County Council of Mayors by January 23, 2009 and if the application is approved it would have to be submitted by February 6, 2009.
The Board discussed the CMAQ Application Proposal in length.
Trustee Lennon commented that she was not in favor in spending 500,000 for a bike path given the state of economy. She said she had no problem with the $2,000.00 application fee but was opposed to the Village paying over 500,000 in 2013 with the Village not knowing where their finances will be at that time. Trustee Lennon believes the Village should use that kind of money on a new Village Hall instead of a bike path.
Attorney Waggoner advised the Board that if they decided to send in the application of $2,000.00 then if the Village project was approved the Village would have to finish the project to the end and pay the $500,000 contribution to the project cost in 2013.
After further discussion the Board decided to table the bike path application.
Motion by Trustee Koehl, second by Trustee McIntyre to table the CMAQ Application proposal.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Resolution for Darrell Road FAU Designation
Michael Plant reported to the Board about Trustee McIntyre’s concern whether Federal funds would prohibit the Village from controlling truck traffic on Darrell Road. Michael informed the Board the Village can enforce weight limits within the Village, even on roads improved using federal funds.
Attorney Waggoner passed out a memo to the Board members regarding the weight limits on local roads.
There was some discussion by the Board regarding the Resolution for Darrell Road FAU Designation.
Motion by Trustee Koehl, second by Trustee Weber to approve Resolution 09-R-01, A Resolution Requesting The Designation Of Darrell Road North Of Illinois Route 120 As A Federal Aid Urban Route.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of Proposal for Sullivan Lake Boulevard / Four Seasons Boulevard FAU Designation
There was some discussion by the Board regarding the Proposal for Sullivan Lake Boulevard / Four Seasons Boulevard FAU Designation. The Board concluded for future LAPP / STP projects this application should be submitted.
Motion by Trustee Koehl, second by Trustee Weber to accept the $4,000.00 Engineering fee from Baxter & Woodman and to authorize President Povidas to execute the proposal.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
No response from the audience
Approval of the January 8, 2009 Board Minutes
Motion by Trustee Beach, second by Trustee Brindise to approve the January 8, 2009 Board Meeting Minutes as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber abstain, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Conserv FS in the amount of $7,197.01 for Road Salt.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve purchase order for Conserv FS in the amount of $4,791.96 for Road Salt.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for
McHenry Township Highway Dept in the amount of $1,712.55 for Paint Striping Roads.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Builders Unlimited, Inc. in the amount of $7,714.86 for propane heaters (rental) and fuel and add it to the Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Beach, second McIntyre to approve the purchase order for Oriental Trading in the amount of $600.00 for the Easter Egg Hunt on April 4, 2009.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for Kimberly Beach in the amount of $600.00 for Trustee Beach to purchase items for the Easter Egg Hunt on April 4, 2009 and add to Bill’s Payables.
Vote taken.
Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Beach to approve purchase order for Stan’s Office Technologies in the amount of $1,241.00 for Copier Service and add to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for Tim Mullarkey in the amount of $375.00 for lease of property and add to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for McHenry County Recorder of Deeds in the amount of $40.00 for release of lien and add to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for United States Postal Service in the amount of $180.00 for first class presort and add to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Stalker Radar in the amount of $2,210.00 for Stalker Radars with accessories.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the Bill Payables
Trustee Koehl questioned page 9 of the Bill’s Payables.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the Bill’s Payables with the addition of McHenry County Recorder of Deeds in the amount of $40.00, Builders Unlimited, Inc. in the amount of $7,714.86, Petty Cash for Kimberly Beach in the amount of $600.00, United States Postal Services in the amount of $180.00 and Tim Mullarkey in the amount of $375.00 as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the December 2008 Treasurer’s Report
Trustee Koehl questioned page 1 & 2 of the December 2008 Treasurer’s Report.
Motion by Trustee Beach, second by Trustee McIntyre to accept the December 2008 Treasurer’s Report as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the December 2008 Collection Report
Motion by Trustee McIntyre, second by Trustee Brindise to approve the December 2008 Collection Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the December 2008 Public Works Monthly Project Report was included in the board packet. Superintendent Charles Schmidt was in attendance to answer any questions from the Board.
Charlie reported to the Board that he attended a meeting in Volo concerning Water and Sanitary Extension to Old Gilmer and McNally Lane
There were some questions from the Board members.
Chief of Police, Wallace Frasier
A copy of the December 2008 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.
Trustee Lennon questioned Chief Frasier regarding Volo’s Policing agreement with Lake County Sheriff’s Department and if Lakemoor Police Department thought about submitting a bid for services.
There was some discussion by the Board regarding Volo’s Police Contract.
President Report – Virginia Povidas
President Povidas announced on February 24, 2009 will be the McHenry Township & Nunda Township Consolidated Primary Election and on April 7, 2007 will be the Consolidated Election.
President Povidas thanked Public Works for such a great job on the snow removal and for doing a good job hanging the Lincoln banners.
Attorney Update:
Attorney Waggoner reported to the Board that Pamela Althoff informed Attorney Waggoner that the State has completed the evaluation of the application for the ITIP Grant and in February the approved applications will be announced.
Attorney Waggoner advised the Board of Mike Lesperance offer to pay past due annexation fees in the amount of $14,500 over an eighteen (18) month period. The Board inquired whether Mike Lesperance had re-established his Retained Personnel account in order to allow the inspection of the public improvements at the Wegner Road Townhomes. Attorney Waggoner advised the Board that Mike Lesperance had not paid any Retained Personnel fees. The Board advised that they would not entertain any discussions of settlement in relation to the $14,500 delinquent payment until such time as Mike Lesperance had deposited funds in the Retained Personnel Account.
Attorney Waggoner advised the Board she contacted the owner of the former Schlesser property at Darrell Road and Route 120 regarding the expiration of their CUP for an outdoor advertising sign on the barn and the removal of the sign from the property. The owner has requested the right to leave the sign up for awhile, and offered to pay some fee to the Village.
Committee Reports:
Trustee Beach: Trustee Beach reminded the Board about the Public Works
Committee Meeting on January 27, 2009 at 7:00 Pm at the Village
Hall.
Trustee Beach would like the Board to consider putting a time limit
on the Village Board meetings.
Trustee McIntyre: Trustee McIntyre called an Executive Committee meeting on
Jan 28, 2009 at 7:00 PM at the Village Hall. Discussion regarding
Lakemoorfest 2009. Trustee McIntyre will have Larry Brodin there
to discuss the fireworks cost.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Nothing at this time.
Trustee Koehl: Nothing at this time.
OLD BUSINESS:
Approval of Great American Shows Contract
Attorney Waggoner indicated the form had been sent to Greg Maturo.
Trustee McIntyre said the changes in the agreement were correct.
Motion by Trustee McIntyre, second by Trustee Weber to approve the Great American Contract for Lakemoorfest 2009.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
NEW BUSINESS:
Discussion of Conditional Use Permit for Outdoor Advertising Sign property at Southeast corner of Darrell Road and Route 120
Attorney Waggoner advised the Board the Conditional Use Permit for the outdoor sign located at Darrell Road and Route 120 expires on January 1, 2009. The business informed Attorney Waggoner they have a lease on the property that does not expire until June 1, 2010. They requested an extension of the CUP for the sign until the end of the lease. The Board directed Attorney Waggoner to tell the owner they must amend the Conditional Use Permit.
Approval of maintenance agreement for Heritage Park lighting
There was some discussion by the Board members regarding Musco Lighting System at Heritage Park Softball Field.
Motion by Trustee McIntyre, second by Trustee Beach to approve the renewal maintenance agreement for 10 years for Heritage Park lighting provide by Musco Lighting System.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Discussion concerning document retention / records audit
There was discussion by the Board members concerning the document retention / record audit. The Board was in agreement for Treasurer Kirkpatrick to have a record audit done.
Approval of Plans for Interior Remodel for 333 Wegner Road
Motion by Trustee McIntyre, second by Trustee Weber to table the review of the plans for Interior Remodel for 333 Wegner Road, but allow Charles Schmidt to obtain more detailed drawings for the project.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
There was no response from the audience
Possible Litigation – Neumann Homes Bond Claim
Attorney Waggoner advised the Board that she has been in contact with the Attorney for Neumann Homes and have kept him up to date on the status of the Village’s request for payment under the surety bonds for the uncompleted improvements. Attorney Waggoner suggested allowing some time for the Bonding Company to review the Village’s demand and respond.
Adjourn Meeting
Motion by Trustee Weber, second by Trustee Lennon to adjourn the meeting at 10:43 PM
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting adjourned at 10:43 PM