Village of Lakemoor
Board Meeting Minutes
Thursday, february 12, 2009
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, February 12, 2009 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:04 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Chief of Police Wallace Frasier
Village Engineer Mark Rooney
Treasurer Brenda Kirkpatrick
Pledge to the Flag
Discussion and Approval of Agenda
Motion by Trustee McIntyre, second by Trustee Brindise to approve the agenda as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
Sheryl Ringel, 525 Boom Street, Wauconda and Chet Stanley, 26342 W. Laurel, Wauconda wanted to introduce themselves to the Board. Both are running in the Wauconda election, April 7, 2009.
Approval of the January 22, 2009 Board Minutes
Clerk Odarczenko informed the Board of changes on page 3, 4 & 10 of the January 22, 2009 Board Minutes.
Trustee Koehl questioned page 8, 9 & 10 of the January 22, 2009 Board Minutes and noted changes.
Motion by Trustee Weber, second by Trustee Koehl to approve the January 22, 2009, Board Meeting Minutes as amended.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Conserv FS in the amount of $2,841.27 for Road Salt.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Conserv FS in the amount of $2,877.06 for Road Salt.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve purchase order for Baxter & Woodman in the amount of $1,638.00 for the 2010 CMAQ Application for a Bike Path along Wegner Road and Darrell Road.
Trustee Brindise requested that the staff obtain copies of the draft CMAQ Application from Baxter & Woodman.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for McHenry County Recorder of Deeds in the amount of $160.00 for Liens and add it to the Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for United States Postal Service in the amount of $1,000.00 for Newsletter Mailing and add it to the Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase order for Jeannetta Olesak in the amount of $484.02 for water payment refund and add it to Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Weber to approve purchase order for the Carriage Werks, Inc. in the amount of $3,524.95 for Squad #637 Repairs (Deer Accident) and add it to Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Lennon, second by Trustee Koehl to approve purchase order for McHenry County Sheriff’s Police in the amount of $35,398.69 for Dispatching Service for one half of the fiscal year.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the Bills Payable
Trustee Koehl questioned page 5 of the Bill’s Payables.
Trustee Lennon questioned page 5 of the Bill’s Payables.
Trustee Brindise questioned page 9 of the Bill’s Payables.
Motion by Trustee Beach, second by Trustee Weber to approve the Bills Payables as amended by adding the purchase order for McHenry County Recorder of Deeds, United States Postal Service, Jeannetta Olesak, The Carriage Werks, Inc. approved this evening.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
President Report – Virginia Povidas
President Povidas reported to the Board that she had talked to Treasurer, Brenda Kirkpatrick to start on the Budget and have a draft budget ready by mid March 2009.
Attorney Waggoner – Lisa Waggoner
Attorney Waggoner advised the Board that Thornton’s at Route 120 and Darrell Road will be modifying there petition for Annexation because they have obtained more property. They will proceed with their petitions in the next month or so, to PC, ZBA and Village Board.
Attorney Waggoner informed the Board that President Povidas, Charles Schmidt, Mark Rooney and Attorney Waggoner have a meeting with Warren Fuller and his clients tomorrow 2-13-09 at the Village Hall to discuss the Peterson Property.
Attorney Waggoner advised the Board that Chief Frasier and herself are working on updating several ordinances.
Committee Reports:
Trustee Beach: Trustee Beach commented that there was a Public Works
Committee Meeting on January 27, 2009 concerning Christmas
Decorations, Parks & Recreation Advisory Board, and water testing. Trustee Beach informed the Board that Jack LaMaster
was interested in becoming a Park & Recreation Member.
Trustee Beach invited the Board and residents to the Public
Works Grand Opening, April 19, 2009 from 1:00 Pm to 3:00 PM
at 333 Wegner Road.
President Povidas informed the Board that she will be having a
Luncheon on April 26, 2009 at 1:00 Pm at the Village Hall for all
the Village Employee’s & families, Board Members & families.
Trustee McIntyre: Trustee McIntyre commented that there was a Executive
Committee Meeting on January 28, 2009 concerning Lakemoorfest
2009. Trustee McIntyre informed the Board that the Committee
discussed the following issues – Portable toilets, Beer tent and
parking. Trustee McIntyre informed the Board that Clerk
Odarczenko contacted Attorney Waggoner to request the
confirmation of the use the Fritsche Property and Tony’s Subs.
Trustee McIntyre and the Board discussed New Horizon
Pyrotechnics contract and “For The Record” Trustee Brindise
commented that he had reservations paying the whole amount in
advance for the fireworks.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Trustee Weber informed the Board he had two FYI’s.
Trustee Weber informed the Board that Light Source will be
having a Blood drive Saturday from 9am to 1 pm at the Lakemoor
Banquet Hall. Trustee Weber informed the Board that he
won’t be able to make the next Village Board meeting
due to his daughter’s music program at school.
Trustee Koehl: Trustee Koehl commented that last night’s Route 120, By Pass
Meeting was cancelled.
OLD BUSINESS:
333 Wegner Road Remodel payout
There was some discussion by the Board concerning 333 Wegner Road payout and prevailing wages.
Attorney Waggoner advised the Board payroll certifications should be submitted monthly. Attorney Waggoner is concerned in case there is any possibility that a contractor who has finished work and is not due any payments would not respond and provide the monthly certified payroll reports.
Attorney Waggoner advised the Board that payroll certifications should be delivered to the Village of Lakemoor to the attention of the Village Treasurer who will be able to review them for accuracy. Once she has received all certifications from contractors statement then she will wire the funds to the title company.
Motion by Trustee McIntyre, second by Trustee Beach to approve 333 Wegner Road payout with the condition that the Village must be in receipt of all payroll certifications of payment of prevailing wages from all contractors that have done work to date prior to the payments to the subcontractors being made.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of Lot Donation
Motion by Trustee Lennon, second by Trustee Brindise to approve the agreement for Donation of Real Property located on Hollywood Terrace, as modified by Attorney Waggoner, providing there is a clear title for the property and all terms are met, and Village costs not to exceed $800.00.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
NEW BUSINESS:
Approval of New Horizon Pyrotechnics Contract
The Trustee Brindise commented on his concern for prepaying the whole amount to New Horizon Pyrotechnics for the fireworks contract. Attorney Waggoner expressed her concerns. She advised that if the Vendor did not comply with the contract there would be little hope of recovering the $19,000.00 and the Village would likely lose that money plus have to pay a similar amount to the new fireworks vendor.
There was some discussion by the Board concerning the New Horizon Pyrotechnics contract, and their offer to waive the 20 % cost increase in exchange for full prepayment.
President Povidas polled the Board regarding the Village paying the full amount or half amount to New Horizon Pyrotechnics Contract. Trustee Beach, Trustee McIntyre, Trustee Brindise, Trustee Lennon, Trustee Weber, Trustee Koehl all agreed the Village should pay all of it and save the Village $3,500.00.
Motion by Trustee McIntyre, second by Trustee Beach to approve New Horizon Pyrotechnics Contract of $17,600.00 for Lakemoorfest 2009 fireworks.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Ordinance Restricting Illicit Discharge and Illegal Connection to Storm Sewer System
Engineer Mark Rooney, passed out brochures regarding the Illicit Discharge Detection and Illegal Connection to Storm Sewer System. He advised the Village must pass the new ordinance to comply with the terms of the NPDES permit.
Motion by Trustee McIntyre, second by Trustee Brindise to approve Ordinance 09-R-01, An Ordinance Amending The Village Of Lakemoor Municipal Code To Add A New Chapter 51 Entitled “Storm Sewers And Stormwater” To Address Illicit Discharges And Illegal Connections, as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Discussion of Ordinance concerning fees for Mining / Asphalt & Concrete production
There was a lengthy discussion by the Board concerning fees for Mining / Asphalt & Concrete production.
Attorney Waggoner explained to the Board the Village options concerning imposing fees for Mining / Asphalt & Concrete production.
President Povidas polled the Board concerning imposing royalties. Trustee Beach, Trustee McIntyre, Trustee Brindise, Trustee Lennon, Trustee Weber, Trustee Koehl all agreed the Village should impose royalties.
Discussion of Volo / Lake Region Sanitary District SSA
There was some discussion by the Board concerning Volo / Lakes Region Sanitary District.
Attorney Waggoner advised the Board that Volo representatives cancelled the meeting with the Lakemoor officials and stated their reason was that they had been having meetings with Volo residents and there were concerns that the Village of Volo needed to address first. Attorney Waggoner advised the Board that neither Lakes Region or Volo had included NOMO in any discussions, but NOMO received the information from someone else that was included in the SSA. It appears that some of the property on the west side of Route 12 is in the NOMO FPA, so NOMO would have to agree to service by Lakes Region of any property in NOMO’S FPA.
Citizen Comment
No comments from the audience.
Executive Session – Possible Litigation / Neumann / Unit 8 Surety Bond Claim
Motion by Trustee Weber second by Trustee McIntyre to adjourn to Executive Session to discuss Possible Litigation – Neumann / Unit 8 Surety Bond Claim
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting recessed to Executive Session at 8:59 PM
The meeting was called to order at 9:13 PM
Roll Call
President Virginia Povidas
Village Clerk Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney Lisa Waggoner
Adjourn Meeting
Motion by Trustee Beach, second by Trustee McIntyre to adjourn the meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting adjourned by unanimous consent at 9:21 PM.