Village of Lakemoor
Board Meeting Minutes
fEBRUARY 28, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, February 28, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:02 PM.
Roll Call:
President: Virginia Povidas -- Absent
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charlie Schmidt
Chief of Police Wallace Frasier
Treasurer Brenda Kirkpatrick
Pledge to the Flag
Discussion and Approval of Agenda
President Pro-Tem McIntyre requested that item #2, Kirk / Rockwell Place Neighborhood A-3, Preliminary / PUD boundary modification listed under New Business be deleted from the agenda and Executive Session for Property Acquisition be added to the end of the agenda following Citizen Comment.
Motion by Trustee Brindise, second by Trustee Beach to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
Trish Spengel, Stilling Woods inquired if the Board received her letter dated February 15, 2008 regarding a stop sign at Margaret Court at the intersection of Mason Corte Drive and Vivian Way Circle. Trish feels this is a safety issue for children waiting for the school buses along this road.
Trustee McIntyre requested that Chief Frasier and Charlie Schmidt take a look at this intersection and bring their findings to the 3-13-2008 Village Board Meeting.
Approval of the January 10, 2008 Board Meeting Minutes
Trustee Lennon questioned page 5 of the January 10, 2008 Village Board Minutes and noted 2 changes.
Motion by Trustee Lennon, second by Trustee Koehl to approve the January 10, 2008 Board Meeting Minutes as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber abstain, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Approval of the January 24, 2008 Board Meeting Minutes
Motion by Trustee Lennon, second by Trustee Koehl to approve the January 24, 2008 Board Meeting Minutes as presented.
Vote taken
Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Purchase Orders
Trustee Beach’s Purchase Orders
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Hydrite Chemicals for the amount of $3,013.84, for salt at the water buildings.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Chicago International for the amount of $1,385.51 for fuel tank for #6 International dump truck.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for Petroliance for the amount of $1,469.58, for the heating fuel for rental garage.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon’s Purchase Orders
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Smith & La Luzerne LTD for the amount of $1,605.00, for legal services rendered related to the police officer discipline matter.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee McIntyre’s Purchase Orders
Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase order for North American Salt for the amount $8,362.92 for additional salt for 02-08 winter.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee McIntyre informed the Board he had a purchase order for NOMO for $9637.62 for sewer service.
Charlie Schmidt mentioned that the invoice is for 2 years and that he only budgeted $5,000.00 a year.
The Board decided to table the purchase order until a Line Item Transfer, within the water fund can be considered by the Board.
Approval of the Bills Payable
Trustee Koehl questioned several of the Bill’s Payable.
Trustee Koehl questioned page 3,8,16,19 & 26
Motion by Trustee Lennon, second by Trustee Weber to approve the Bill’s Payables as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the January 2008 Treasurer’s Report
Trustee Koehl questioned an entry in the garbage fund and Treasurer Kirkpatrick will investigate.
Motion by Trustee Koehl, second by Trustee Weber to table the January 2008 Treasurer’s Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the January 2008 Collection Report
Motion by Trustee Beach, second by Trustee Brindise to accept the January 2008 Collection Report as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the January 2008 Public Works Monthly Project Report was included in the board packet. Charles Schmidt was in attendance to answer any questions from the Board.
Charlie informed the Board that December / January had a total of 53 inches of snow and in February it was over a total of 80 inches, requiring the Village to use more salt, sand mixture.
Trustee Beach informed Charlie that some of the lights were out along the beach front.
Chief of Police, Wallace Frasier
A copy of the January 2008 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.
President Report – Virginia Povidas
President Povidas was absent.
Attorney Waggoner – Lisa Waggoner
Attorney Waggoner reported she attended the McHenry County Council of Government’s meeting on February 27, 2008.
Attorney Waggoner advised the Board that on February 19, 2008, A Zoning Board of Appeals Meeting at 7:00 PM was held to consider IUOE Local 150 Application for Conditional Use Permit. The ZBA recommended approval with conditions and the matter will come before the Board next.
Attorney Waggoner also called the Board’s attention to street parking during the recent snow event and problems that staff have encountered. Chief Frasier offered his opinion that the ordinance could be changed to prohibit street parking at any time snow/ice removal operations are in progress.
Committee Reports:
Trustee Beach: Trustee Beach called a Public Works Committee Meeting on March 6, 2008 at 7 PM at the Village Hall. Discussion on Skate Park, Morrison Park landscaping and Christmas Decorations / Electrical.
Trustee Beach wanted remind everyone that the Lakemoor Easter Egg Hunt is on March 15, 2008, at 10 AM for ages 10 years and under.
Trustee McIntyre: Trustee McIntyre called an Executive Committee Meeting on
March 6, 2008, following the Public Works Committee Meeting at
the Village Hall. Discussion on Lakemoorfest 2008.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Trustee Lennon asked the Board if everyone received the letter regarding information on new Holidays for employees. Trustee Lennon would like to discuss this at the next Village Board Meeting and have it on the agenda.
Trustee Weber: Trustee Weber reported he will be out of town from March 11 – 24, 2008. Trustee Weber will be unable to make the March 13, 2008 Village Board Meeting.
Trustee Koehl: Trustee Koehl inquired about the salt supply for the Village.
Trustee Koehl questioned Attorney Waggoner regarding progress
collecting past due accounting on Utility billing. Trustee Koehl
asked if Attorney Waggoner would be turning the collections over
to the Village to follow up on.
Attorney Waggoner said she became involved to only in the
seriously delinquent files. If the recent efforts were not successful
She advised she would report to the Board on further options.
OLD BUSINESS:
NEW BUSINESS:
Platford request for extension of Preliminary PUD Approval
There was some discussion by the Board of the request to extend the, Preliminary PUD Approval, originally granted 6/8/06. Trustee Koehl was concerned that some Board members were not involved in the approval process in 2006.
Motion by Trustee Brindise, second by Trustee Lennon to approve the Platford request for a 2 year extension of the Preliminary PUD Plan with the understanding that they would come back to the Board for a final PUD Plan approval.
Vote taken.
Trustee Beach nay, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl nay.
4 ayes, 2 nays. Motion carried.
Creekside Partners – Lincoln Road Property
Representing Creekside Partners, David Russo gave a presentation regarding Lincoln Road Retail. It was acknowledged that the project would require a hearing before the ZBA for the proposed amendment to the Preliminary PUD Plan.
There was some discussion by the Board concerning Creekside Partners.
A complete copy of the presentation is available upon request in the Village Clerk’s Office.
Approval of Aquatic Weed Contract
The Board asked Charlie Schmidt to look into other quotes on the lake maintenance and they would like to see more clarification added to the contract.
Motion by Trustee Koehl, second by Trustee Brindise to table the Aquatic Weed Contract.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee aye.
6 ayes. Motion carried.
Citizen Comment
No Response from the audience.
Executive Session – Property Acquisition
Motion by Trustee Brindise, second by Trustee Weber to adjourn to Executive Session to discuss Property Acquisition.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting recessed to Executive Session at 8:49 PM
The meeting was called to order at 9:15 PM
Roll Call
President Virginia Povidas -- Absent
Village Clerk Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney Lisa Waggoner
Adjourn Meeting
Motion by Trustee Brindise, second by Trustee Koehl to adjourn the meeting at 9:16 PM
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The Meeting adjourned by unanimous consent at 9:16 P.M.