Village of Lakemoor
Board Meeting Minutes
MARCH 8, 2007
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, March 8, 2007 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:07 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Colin McIntyre
Kimberly Beach
Ralph Brindise
Nick Weber
Todd Hendrickson
John Ragland
Attorney: Lisa Waggoner
Also in Attendance:
Chief of Police Wallace Frasier
Village Engineer Mark Rooney
Pledge to the Flag
Discussion and Approval of Agenda
Motion by Trustee McIntyre, second by Trustee Brindise to approve the agenda as presented.
Vote taken.
Trustee McIntyre aye, Trustee Beach absent, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson abstain, Trustee Ragland aye.
4 ayes, 1 abstain, 1 absent. Motion carried.
Citizen Comment
No response from the audience.
Audit Presentation
Mary Miller, representing Miller Verchota, Inc., addressed the Board referring to the Village’s 2005 – 2006 Audit. A complete copy of the Audit is available upon request in the Village Clerk’s Office.
Trustee Ragland commented for “ The Record” that the accounts are in such great shape due to work of a good accountant and asked Mary if she concured with that?
Mary Miller agreed with Trustee Ragland.
Approval of the February 22, 2007 Board Minutes
Motion by Trustee Beach, second by Trustee McIntyre to approve the February 22, 2007 Board Meeting Minutes as presented.
Vote taken
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Purchase Orders
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Beach to approve Minuteman Press in the amount of $727.00.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Trustee Brindise Purchase Orders
Motion by Trustee Brindise, second by Trustee McIntyre to approve Cherokee Printing in the amount of $579.00.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Trustee Beach Purchase Orders
Motion by Trustee Beach, second by Trustee McIntyre to approve Landscape Concept in the amount of $3156.50.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve purchase of Truck from Prairie International in the amount of $84,610.00 and not to exceed $85,000.00. It was noted that this cost was through a state-bid process.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Approval of the Bills Payable
Trustee McIntyre questioned several of the Bill’s Payable.
Motion by Trustee Hendrickson, second by Trustee Weber to approve the Bills Payables with the exception of Ref Numbers 11162 and 11165. Attorney Waggoner was directed to attempt to resolve issue of extra work by auditor to correct report.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Trustee Ragland asked if it was to late to do a Purchase Order he has?
Motion by Trustee Ragland, second by Trustee Weber to approve Brady & Jensen in the amount of $3741.00 and not to exceed $4000.00.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
President Report – Virginia Povidas
President Povidas received information from the University of Illinois Extension. The University’s asking for the Village’s support on the Extension program. The Lake County Extension is looking for a $500.00 donation for their program.
With unanimous consent the Board would like President Povidas to invite the University of Illinois to further explain the Extension program.
President Povidas informed the Board that Chief Frasier and herself attended an Open House at Big Hollow School District.
President Povidas reported that the owner of the Mobile Gas Station, located in Lilymoor, is interested in annexing in the Village. President Povidas asked the Board if it was possible to waive the annexation fee. Attorney Waggoner informed the Board that there are no annexation fees but the owner would comply with retained personnel fees ordinance and that it would be possible to annex with a minimum fees to the Village if it was a simple annexation process with no negotiation of the agreement. The Board directed Attorney Waggoner to advise the owner the Village would allow a simple annexation and the Village would absorb the fees.
Attorney Waggoner – Lisa Waggoner
Attorney Waggoner informed the Board that Treasurer Barb Patterson would not be at tonight’s meeting and that if the Board had any questions the Board could call Barb before the meetings. Attorney Waggoner informed the Board that Barb Patterson’s had a prior commitment for the second Thursday of the month, every other month in 2007. Barb Patterson’s will attend the next Village Board Meeting.
Attorney Waggoner informed the Board about a March 12, 2007 Planning Commission Meeting on John Foute and Tucker Development application for annexation.
Attorney Waggoner informed the Board that the Zoning Board of Appeals met March 6, 2007 concerning John Foute and Tucker Development application for annexation.
Attorney Waggoner informed the Board about the March 19, 2007 Zoning Board of Appeals meeting concerning Swanson.
Attorney Waggoner advised the Board that Terry Gaylord has Business Licenses that are due July 1, 2007, and would the Board consider a late fee for the Business’ that file later then July 1, 2007.
Committee Reports:
Trustee McIntyre: Trustee McIntyre called an Executive Committee Meeting for March 15, 2007 at 7:00 PM at the Village Hall to discuss Lakemoorfest and Business License Fees.
Trustee Beach: Trustee Beach reported there was a Public Works Committee
Meeting on March 1, 2007. The purchase of equipment and the
Location of the Public Works Building.
Trustee Beach cancelled the Easter Egg Hunt for March 31, 2007
and rescheduled it for April 7, 2007 at 10 AM at Morrison
Park. Trustee Beach asked if Terry Gaylord could send out fliers
informing the residents of the change?
Trustee Beach called a Public Works Meeting for March 15, 2007
at the Village Hall following the Executive Committee Meeting to
discuss the Village Roads.
Trustee Brindise: Nothing at this time.
Trustee Weber: Nothing at this time. Trustee Weber informed the Board he will be
out of town March 23, 2007 to April 2, 2007.
Trustee Hendrickson: Nothing at this time.
Trustee Ragland: Nothing at this time.
OLD BUSINESS:
Ordinance Amending Chapter 54
Trustee Hendrickson had several questions regarding Ordinance No. 07-O-05.
Motion by Trustee McIntyre, second by Trustee Ragland to approve Ordinance 07-O-05, An Ordinance Amending Chapter 54 of the Municipal Code with changes to section 54.7 and 54.8 of the Village of Lakemoor, Illinois.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
NEW BUSINESS:
Lakemoorfest Contracts
Motion by Trustee McIntyre, second by Trustee Hendrickson to authorize President Povidas to sign the following contract, New Horizon Pyrotechnics, Inc.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Motion By Trustee McIntyre, second by Trustee Hendrickson to authorize President Povidas to sign the following contract (with Attorney Waggoner & Chief Frasier’s in put), Great American Shows.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Discussion of Draft Economic Incentive Policy
Attorney Waggoner informed the Board of the draft Resolution and policy for the Economic Incentives for the Village. Attorney Waggoner advised the Board that she had patterned the policy after the Village of Downers Grove as the Board directed.
Trustee Hendrickson had several questions regarding the Economic Incentive Policy.
Attorney Waggoner advised the Board that the Economic Incentive Policy will be on the next Village Board Meeting.
There was some discussion by the Board concerning the Economic Incentive Policy.
Garcia Rule and Benefits for Sergeants
Motion by Trustee Hendrickson, second by Trustee Weber to approve Ordinance No. 07-O-06, An Ordinance Amending Ordinance No. 95-O-13 Entitled “ Lakemoor Personnel Policy Manual “ effective May 1, 2006, to amend overtime policy.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Citizen Comment
No response from the audience.
President Povidas informed the Board of a donation made to the Village’s Park and Recreation department by the Peter Baker Estate. President Povidas commented on how nice this was of Peter Baker and his thoughtfulness regarding the Village.
Trustee Ragland commented on his understanding of the donation, and how it was a very generous amount. Trustee Ragland thought this was very thoughtful of Peter Baker to donate to the Village.
Executive Session – Possible Litigation -- Personnel
Motion by Trustee Weber, second by Trustee McIntyre to adjourn to Executive Session for the purpose of discussing Possible Litigation & Personnel.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
The meeting adjourned to Executive Session at 8:24 PM.
The Village Board Meeting was called to order at 9:12 PM.
Roll Call
President Virginia Povidas
Clerk Phyllis Odarczenko
Trustees: Colin McIntyre
Kimberly Beach
Ralph Brindise
Nick Weber
Todd Hendrickson
John Ragland
Attorney Lisa Waggoner
Motion by Trustee Hendrickson, second by Trustee Brindise to adjourn the meeting.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
The Meeting adjourned by unanimous consent at 9:15 P.M.