Village of Lakemoor
Board Meeting Minutes
Thursday, mARCH 13, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, March 13, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:18 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise -- Absent
Kathy Lennon
Nick Weber -- Absent
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Chief of Police Wallace Frasier
Superintendent of Public Works Charles Schmidt ( arrived @ 8 PM )
Treasurer Brenda Kirkpatrick
Pledge to the Flag
Discussion and Approval of Agenda
President Povidas requested that item # 7, Discussion of Lake Front Landscape Plan under New Business be deleted from the agenda and Executive Session for Property Acquisition be added to the end of the agenda following Citizen Comment.
Motion by Trustee McIntyre, second by Trustee Beach to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Citizen Comment
Alex Heffernan, 347 Bakers Court questioned the Board about Neumann Homes and the Neumann Homes association. Alex asked the Board if the residents could start their own association. Alex stated there’s little communications with the current association and would like to know what’s going to happen with the Neumann bankruptcy?
Attorney Waggoner updated the Board and Alex on the Neumann bankruptcy. Attorney Waggoner explained that the Village has no control of roads and the infrastructures but there is a possible transfer of assets to a Neumann lender that may allow for an earlier sale of the Neumann units in Lakemoor to a Builder.
Approval of Appropriation Line Item Transfer
Trustee Koehl questioned if $5000.00 would be enough so the Board wouldn’t have to do another line item transfer. It was agreed to increase the amount to $6,000.00
Motion by Trustee McIntyre, second by Trustee Koehl to approve the appropriations line item transfer for $6,000.00 as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Approval of the February 28, 2008 Board Meeting Minutes
Trustee Koehl questioned page 3, 4 & 7 of the February 28, 2008 Board Meeting Minutes and noted changes.
Motion by Trustee Koehl, second by Trustee Beach to approve the February 28, 2008 Board Meeting Minutes as amended.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Northern Moraine Wastewater Reclamation District in the amount of $9,637.62 for 2 years of sewer service.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Petroliance in the amount of $1,092.24 for diesel fuel for Public Works vehicles.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Trustee McIntyre’s Purchase Orders
Trustee McIntyre requested that the purchase order for Marketing Done Right in the amount of $875.00 and Teska Associates, Inc. in the amount of $9927.58 be included in the March 13, 2008 Bill’s Payables.
Motion by Trustee McIntyre, second by Trustee Koehl to approve purchase order for Teska Associates, Inc. in the amount of $9,927.58 for Morrison Park Landscape Plan and be included in the March 13, 2008 Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve purchase order for Teska Associates, Inc. in the amount of $2,500.00 additional for Morrison Park Landscape Plan.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve purchase order for Marketing Done Right in the amount of $875.00 for printing of the Village Winter/Spring Newsletter and be included in the March 13, 2008 Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Koehl to approve purchase order for Nemert Membership in the amount of $1,080.00 for Police training.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Approval of the Bills Payables
Trustee Koehl questioned page 1.
Motion by Trustee Koehl, second by Trustee McIntyre to approve the Bills Payables as amended by adding the purchase order for Teska Associates, Inc. and Marketing Done Right approved this evening and releasing invoice # 12737, Baxter & Woodman to be paid.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
President Report – Virginia Povidas
President Povidas received a letter from the University of Illinois Extension requesting funding in the amount of $500.00 for fiscal year 2008 / 2009. Lake County Extension offers educational programs in the following core program areas – 4H/Youth Development; Agriculture, Horticulture & Natural Resources; Nutrition, Family and Consumer Sciences; and Community and Economic Development.
Trustee Koehl asked Attorney Waggoner if this is a donation or is this a membership.
Trustee Lennon would like to see the Village be involved with this kind of program, stating this would be good for the children in the Village.
Attorney Waggoner said she would look into this being a membership and not a donation.
President Povidas received a letter of resignation from Officer Tolle and read it to the Board.
President Povidas called a Committee of the Whole Meeting for March 25, 2008 at 7:00 PM at the Village Hall regarding the 2008 / 2009 Budget and Employee Raises.
Attorney Update – Lisa Waggoner
Attorney Waggoner informed the Board she received a call from Midwest Bank concerning the property at Route 120 & McNally Road. Attorney Waggoner told the Board that Midwest Bank was planning to come to the Board for approval of site plan, landscaping and architecture pursuant to the Planned Unit Development Ordinance. Midwest Bank would like to build a one story building where the temporary trailer is currently located.
Committee Reports:
Trustee Beach: Trustee Beach explained there was a Public Works Committee Meeting on March 6, 2008. Discussion of the meeting regarded Morrison Park Landscape Plan, Skate Park and Christmas decorations and need to upgrade the electrical system. There was some discussion with the Board members.
Trustee Beach reminded the Board of the March 15, 2008 Easter Egg Hunt at 10 AM. At Morrison Park.
Trustee McIntyre: Trustee McIntyre explained there was an Executive Committee
Meeting on March 6, 2008, following the Public Works
Committee Meeting. Discussion of the meeting regarded
Lakemoorfest 2008.
Trustee Brindise: Absent
Trustee Lennon: Nothing at this time.
Trustee Weber: Absent
Trustee Koehl: Trustee Koehl stated he read the memo from Treasurer, Brenda
Kirkpatrick regarding the Garbage Commingled Fund Negative
Balance and came up with similar figures. Trustee Koehl reminded
the Board that the January 2008 Treasurer’s Report was tabled at
the last Village Board Meeting and would like to see it on the
3-27-08 agenda.
Trustee Koehl informed the Board that Governor Blagojevich
announced federal government approved snow assistance for
local governments in seven northern Illinois counties that were
hard-hit by heavy snow in early February. The federal assistance
will help counties receive reimbursements for 75% of their
extraordinary expenses related to a heavy snowfall in February.
Trustee Koehl inquired about the Mike Lesperance property
located on Route 120 and status of application for any approvals.
NEW BUSINESS:
ZBA Appointment
Motion by Trustee Lennon, second by Trustee Koehl to approve the ZBA Appointment for Barbara Patterson to fill the vacancy with the term expiring May 2012.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Discussion of change to employee Paid Holiday Schedule
Trustee Lennon introduced the McHenry County Holiday schedule and expressed that she thought our holiday schedule should match the County’s schedule.
Motion by Trustee McIntyre, second by Trustee Koehl to table the change to employee Paid Holiday Schedule until the next Village Board Meeting (3-27-08).
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Discussion of addition of stop sign
Chief Wallace Frasier reported to the Board on the stop sign request at Margaret Court and Mason Corte Drive.
Trustee Koehl would like to see Charlie Schmidt do more research on the intersection and suggested putting up Bus Stop Signs. The Board consensus was not to install the stop sign but to install a Bus Stop Sign and Attorney Waggoner was directed to notify the homeowners association. Trustee Koehl asked Attorney Waggoner if she could update the Village Ordinance regarding stop signs and add it to the 3-27-08 agenda.
Alcohol Awareness Month Proclamation
Motion by Trustee Lennon, second by Trustee Koehl to approve the proclamation to declare April as Alcohol Awareness Month.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Discussion of Vehicle Sticker Ordinance Modification
Motion by Trustee Beach, second by Trustee Koehl to table the Vehicle Sticker Ordinance Modification until the next Village Board Meeting (3-27-08).
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Ordinance for Smoke Free Air
Attorney Waggoner introduced a draft ordinance for discussion. There were concerns about restrictions on smoking in parks and open-air areas.
Motion by Trustee McIntyre, second by Trustee Lennon to table the Smoke Free Air Ordinance indefinitely.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Approval of Skate Park Plan
Trustee McIntyre would like to see the Skate Park Plan pass but feels the Village Engineer, Mark Rooney needs to look at the plans more closely and determine costs for installation of pad. Also an updated quote will be obtained for cost if prevailing wage are paid to workers.
Motion by Trustee Beach, second by Trustee McIntyre to table the Approval of Skate Park Plan until the next Village Board Meeting (3-27-08).
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
Citizen Comment
No comments from the audience.
Executive Session – Property Acquisition
Motion by Trustee Beach second by Trustee Lennon to adjourn to Executive Session to discuss Property Acquisition.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
The meeting recessed to Executive Session at 9:35 PM
The meeting was called to order at 10:10 PM
Roll Call
President Virginia Povidas
Village Clerk Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise -- Absent
Kathy Lennon
Nick Weber -- Absent
Robert Koehl
Attorney Lisa Waggoner
Adjourn Meeting
Motion by Trustee Beach, second by Trustee McIntyre to adjourn the meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Koehl aye.
4 ayes. Motion carried.
The meeting adjourned by unanimous consent at 10:12 PM.