Village of Lakemoor
Board Meeting Minutes
march 26, 2009
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, March 26, 2009 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:09 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber -- Absent
Robert Koehl
Attorney: Greg Waggoner
Also in Attendance:
Superintendent of Public Works Charles Schmidt
Chief of Police Wallace Frasier
Village Engineer Mark Rooney
Village Treasurer Brenda Kirkpatrick
Pledge to the Flag
Discussion and Approval of Agenda
Motion by Trustee Lennon, second by Trustee McIntyre to approve the agenda as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Citizen Comment
John Ferenzi, 28524 Wagon Trail Road commented to the Board that some of the Presidential candidate’s signs are missing. John told the Board that there should be some respect for other candidate’s sign’s and how it’s a crime for taking signs.
The Board agreed with John and believes candidate’s signs should be left alone.
John suggested the Presidential candidates meet at the Lakemoor Banquet Hall for a Presidential debate and talk about issues. John told the Board that he spoke to Paul from the Lakemoor Banquet Hall regarding usage of the Banquet Hall for the candidate’s to hold a debate at the cost of $50.00 per candidate, including Trustee candidates. There was some discussion by the Board members and John concerning these election issues.
Approval of the March 12, 2009 Board Minutes
Trustee Koehl questioned page 3 of the March 12, 2009 Board Minutes and noted changes.
Motion by Trustee Lennon, second by Trustee Koehl to approve the March 12, 2009 Board Meeting Minutes as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise abstain, Trustee Lennon aye, Trustee Koehl aye.
4 ayes, 1 abstain. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Trustee Beach would like to add the following to Bill’s Payable.
Illinois State Police $40.00 T-Ball fingerprints
McHenry Analytical Water $170.00 Water Dept Workshop (Kev & Les)
Trustee Beach provided additional information about Holiday decorations to the Board.
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for Wayne Manufactures Company in the amount not to exceed $4,500.00 for Holiday display.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for The 8 Mile South Band in the amount of $1,300.00 for Lakemoorfest 2009.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve purchase order for One Track Mind in the amount of $900.00 with a $250.00 Deposit and add Deposit to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve Blue Cross / Blue Shield Allocation bill in the amount of $25,212.99 for billing adjustment and add to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve purchase order for McHenry County Recorder of Deeds in the amount of $320.00 for 2 released liens & 6 new liens to be recorded and add to Bill’s Payables.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Approval of the Bill Payables
Trustee Koehl questioned page 1, 3 & 4 of the Bill’s Payables.
Trustee Koehl wanted it noted “For The Record” That Trustee Lennon agreed with him.
Motion by Trustee McIntyre, second by Trustee Lennon to approve the Bill’s Payables with the addition of Illinois State Police, McHenry Analytical Water, $ 250.00 deposit for One Track Mind, Blue Cross / Blue Shield Allocation, McHenry County Recorder of Deeds approved this evening.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Acceptance of the February 2009 Treasurer’s Report
Trustee Koehl questioned page 3 & 5 of the February 2009 Treasurer’s Report.
Motion by Trustee Beach, second by Trustee McIntyre to accept the February 2009 Treasurer’s Report as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Acceptance of the February 2009 Collection Report
Motion by Trustee Koehl, second by Trustee Lennon to approve the February 2009 Collection Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the February 2009 Public Works Monthly Project Report was included in the board packet. Superintendent Charles Schmidt was in attendance to answer any questions from the Board.
Trustee Koehl questioned Charles Schmidt regarding the John Deere reps at 333 Herbert.
There was some discussion by the Board members.
Chief of Police, Wallace Frasier
A copy of the February 2009 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.
Trustee Beach questioned Chief Frasier regarding when the enforcement of violations for over weight trucks would begin.
Chief Frasier informed Trustee Beach that it would start in the Spring of this year.
There was some discussion by the Board members.
President Report – Virginia Povidas
President Povidas announced she received an e-mail from Dave Bennett urging her to oppose the provision in Governor Quinn’s proposed budget to withhold the 10 percent municipal share of any additional revenues generated by an increased State income tax. President Povidas commented that Comcast will be making changes to their service and rate changes. President Povidas passed out an article from the Northwest Herald regarding State Sen. Pamela Althoff seeking help for municipalities and road districts to recoup some of their excessive salt expenses.. President Povidas commented that herself, Attorney Waggoner and Trustee Koehl attended the McHenry County Council of Mayors meeting on March 19, 2009 regarding the FAU Reclassification request from the Village of Lakemoor. President Povidas informed the Board of a cancer fundraiser on June 27, 2009 at the McHenry Township Building if anyone would like to be involved.
President Povidas called a COW on April 16, 2009 at 6:30 Pm to 9:30 PM at the Village Hall, discussion the 2009 / 2010 Budget and a Continued COW on April 21, 2009 at 6:30 PM to 9:30 PM at the Village Hall, discussion 2009 / 2010 Budget and 2009 / 2010 Closed Session Employee Compensation.
Attorney Update:
Nothing at this time.
Committee Reports:
Trustee Beach: Trustee Beach thanked the Boards approval of the Christmas
decorations.
Trustee Beach called a Public Works Committee Meeting on March
31, 2009 at the Village Hall following the Parks & Recreation
Advisory Meeting, discussion 333 Wegner Office Remodel.
Trustee Beach invited the Board and residents to come to the Easter
Egg Hunt on April 4, 2009 at Morrison Park starting at 10 AM.
Trustee Beach commented that the Easter Coloring contest will
be judged April 7, 2009 and the winners will receive a big
chocolate Easter Bunny.
Trustee McIntyre: Trustee McIntyre informed the Board that Charlie Schmidt and he
had talked about where to put the carnival people for Lakemoorfest.
Trustee McIntyre would like to use the Village Hall parking area as
a last resort. There was some discussion by the Board members
regarding where to allow the carnival people to reside temporarily.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Absent
Trustee Koehl: Trustee Koehl commented on Charlie Schmidt’s monthly report
regarding Les Nejedly’s receiving a Public Water Supply Operator
certificate Class D. Trustee Koehl congratulated Les and commented
how nice it was to have the certification. Trustee Koehl commented
that he also attended the MCCG meeting with President Povidas on
March 19, 2009 and the Village of Lakemoor was approved for the
FAU Reclassification request.
Trustee Koehl reminded the Board about the Route 120 Corridor
Planning Council’s Open House from 6 – 8 pm on Wednesday,
April 15, 2009 at Prairieview School in Hainesville. Residents
will have the opportunity to provide input and get updates on
roadway placement alternatives.
OLD BUSINESS:
Approval of Auditor
Treasurer Kirkpatrick had obtained multiple proposals from Auditors for services to the Village for the fiscal year end 2009 audit. There was some discussion concerning the proposals. The Treasurer advised she was happy with George Roach & Associates, P.C. services.
Motion by Trustee Brindise, second by Trustee McIntyre to approve George Roach & Associates, P.C. as the Village Auditor.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Approval of Phone System
Proposals were provided for a new phone system. The Board advised they would like additional information on a phone system that could work for all departments.
Motion by Trustee Brindise, second by Trustee McIntyre to table the Phone System.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Discussion of 333 Wegner Road Office Remodel
There was some discussion by the Board concerning 333 Wegner Road Office Remodeling.
The Board discussed the need for spec sheet and qualified bids before they could make a decision on whether they would remodel, remodel with an addition or raze and build new.
The Board decided they would discuss 333 Wegner Road Office Remodel further at the March 31, 2009 Public Works Committee Meeting.
NEW BUSINESS:
Chris Miller was present and advised the Board his family desire to annex a portion of their land to the Village to maintain contiguity.
Ordinance annexing Miller Property
Motion by Trustee Lennon, second by Trustee Koehl to approve Ordinance 09-O-04, An Ordinance Providing For The Annexation Of Certain Described Real Estate To The Village Of Lakemoor, McHenry And Lake Counties, Illinois.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Approval of Agreement with the University of Illinois Extension (Lake County)
There was some discussion by the Board members regarding the University of Illinois Extension and their request for a partnership contribution.
Motion by Trustee Koehl, second by Trustee Beach to approve the University of Illinois Extension agreement and a contribution of $500.00.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5 ayes. Motion carried.
Citizen Comment
Tony Musur, 575 Wellington Drive questioned why the Village Board meetings, Committee meetings haven’t been published lately in the local news papers.
Clerk Odarczenko informed Tony that she faxes the Village Attorney, Northwest Herald and the Daily Herald every agenda on every meeting that is scheduled. Clerk Odarczenko reminded the Board of this same problem that Trustee Weber brought up several months ago. Clerk Odarczenko will contact the news papers to see why the agenda’s haven’t been published.
Adjourn Meeting
Motion by Trustee Beach, second by Trustee Lennon to adjourn the meeting at 8:40 PM
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.
5ayes. Motion carried.
The meeting adjourned at 8:40 PM