Village of Lakemoor

Board Meeting Minutes

                                                                april 9, 2009

              A meeting of the President and Board of Trustees of the Village of Lakemoor was held on   Thursday, April 9, 2009 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.

Meeting opened at 7:03 PM.

Roll Call:

       President:                                      Virginia Povidas

      Village Clerk:                                 Phyllis Odarczenko

      Trustees:                                         Kimberly Beach

                                                               Colin McIntyre  

                                                               Ralph Brindise

                                                               Kathy Lennon

                                                               Nick Weber -- Absent

                                                               Robert Koehl

      Attorney:                                         Lisa Waggoner  

Also in Attendance:

Superintendent of Public Works         Charles Schmidt

Chief of Police                                    Wallace Frasier

Village Engineer                                  Mark Rooney

Village Treasurer                                 Brenda Kirkpatrick 

Pledge to the Flag

Discussion and Approval of Agenda

President Povidas requested moving item # 1 under New Business, Wegner Road / LAPP Improvements – Approval of Joint Agreement for Construction, Joint Agreement for Construction Engineering and Consultant Selection Letter be moved after the first Citizen Comment of the agenda.

Motion by Trustee Koehl, second by Trustee Lennon to approve the agenda as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Citizen Comment

Greg Kelly, 1510 S. River Road, McHenry asked the Board regarding a response to the IDNR  letter sent to the Village dated March 9, 2009 and was wondering if the Board was going to respond to his letter.

Attorney Waggoner advised Mr. Kelly that a response would be sent back to the IDNR sometime next week.

Wegner Road / LAPP Improvements – Approval of Joint Agreement for Construction, Joint Agreement for Construction Engineering and Consultant Selection Letter

Trustee McIntyre asked President Povidas if the letter to Diane O’Keefe was changed.

President Povidas replied yes it was.

Trustee McIntyre had concerns regarding the Wegner Road / LAPP Improvements, Joint agreement for construction engineering and consultant selection and the amount of the engineering fees.

There was some discussion by the Board regarding the Baxter & Woodman engineering fees.

Motion by Trustee McIntyre, second by Trustee Lennon to table the Wegner Road / LAPP Improvements – Approval of Joint Agreement for Construction, Joint Agreement for Construction Engineering and Consultant Selection letter to obtain additional quotes for the engineering fees.

Vote taken.

Trustee Beach nay, Trustee McIntyre aye, Trustee Brindise nay, Trustee Lennon aye, Trustee Koehl nay.

2 ayes, 3 nays. Motion failed.

There was some lengthy discussion by the Board concerning the Wegner Road / LAPP Improvements. The Village’s contribution and the cost of the engineering fees. There was concern expressed that if the project did not proceed to this contract phase, then the IDOT funds may be eliminated at a future date.  After a lengthy discussion Trustee McIntyre said he would change his vote for the good of the people.

Motion by Trustee Brindise, second by Trustee Beach to approve the Wegner Road LAPP Improvements – Approval of Joint Agreement for Construction, Joint Agreement for Construction Engineering and Consultant Selection Letter and authorize the President’s execution of the documents.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon nay, Trustee Koehl aye.

4 ayes, 1 nay. Motion carried.

Approval of the March 26, 2009 Board Minutes

Trustee Koehl questioned page 3 of the March 26, 2009 Board Minutes and noted changes.

Motion by Trustee Beach, second by Trustee Koehl to approve the March 26, 2009 Board Meeting Minutes as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes.  Motion carried.

Purchase Orders

Trustee Beach Purchase Order

Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Conserv FS in the amount of $2,778.66 for Salt Material for Roads.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee Beach, second by Trustee Koehl to approve the purchase order for Talking Tee’s in the amount not to exceed $600.00 for T-Ball Team T-Shirts.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Trustee McIntyre Purchase Order

Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for Liberty’s Teeth Band in the amount of $900.00 for Lakemoorfest 2009.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for BP Amoco in the amount of $2,833.92 for Village Vehicle’s fuel and add to Bill’s Payables.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Beach to approve U.S. Postmaster in the amount of $1,000.00 for Bulk Mail – Newsletter Postage and add to Bill’s Payables.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Brindise to approve purchase order for Harris NA in the amount of $206.48 for the Village share of the charges for the 223 Hollywood Terrace Lot Donation and add to Bill’s Payables.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Koehl to approve the University of Illinois Extension partnership contribution in the amount of $500.00 between the Village of Lakemoor and the University of Illinois Extension.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Trustee Lennon Purchase Order

Motion by Trustee Lennon, second by Trustee Koehl to approve the purchase order for CDS Office Technologies in the amount of $3,768.00 for Police Car Printers.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Motion by Trustee Lennon, second by Trustee Koehl to approve the purchase order for North East Multi-Regional Training, Inc. in the amount of $1,170.00 for 12 Full-Time Officers and 1 Part – Time Officers Training.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Approval of the Bill Payables

Trustee McIntyre questioned page 1 of the Bill’s Payables.

Trustee Brindise questioned page 8 of the Bill’s Payables.

Motion by Trustee Beach, second by Trustee McIntyre to approve the Bill’s Payables with the addition of Liberty’s Teeth Band, BP Amoco, U.S. Postmaster, Harris NA and University of Illinois Extension approved this evening.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Report of Officers:

President Report – Virginia Povidas

President Povidas announced she received a letter thanking Officer Free and Officer Reece on a job well done for the care and concern for the Krater Families baby.

President Povidas congratulated Clerk Odarczenko on her receiving her certificate for becoming a Registered Municipal Clerk of Illinois.

President Povidas announced that Chief Frasier will be submitting an application for the COPS Hiring Recovery Program.

President Povidas received a letter from State Senator Pamela Althoff regarding a Proclamation designating April 19-25^th as Week of the Young Child and asked that the Village do the same in the form of a Proclamation.

President Povidas received a statement from Industrial Appraisal for $480.00 concerning the preparation of the current year’s Insurance Report and Updated Property Record/Fixed Asset Report.

President Povidas asked the Board to approve the purchase of a Candy Cane Factory, Christmas display for the Village at Christmas time. The cost was $13,000 with 40% discount it would cost the Village $8,160.00. The Board decided that it would be best to consider the display at a later time.

President Povidas reminded the Board about the COW meeting on April 16, 2009 at 6:30 PM to 9:30 PM at the Village Hall, discussion the 2009 / 2010 Budget and a Continued COW on April 21, 2009 at 6:30 PM to 9:30 PM at the Village Hall, discussion 2009 / 2010 Budget and 2009 / 2010 Closed Session Employee Compensation.

Attorney Update:

Attorney Waggoner announced that Swanson Care facility located on Lincoln Road will be coming to the Board for public hearing on the Annexation Agreement  at the April 23, 2009 Village Board meeting. Swanson has had meetings with the Zoning Board of Appeals and the Planning Commission.

Attorney Waggoner informed the Board that Superintendent Charlie Schmidt received information concerning the cost of doing a binder course on Four Seasons Road. Attorney Waggoner advised the Board that the cost would be $28,000.00 and that Kirk Corporation should share the expense. Attorney Waggoner will send a letter to Jon Carroll regarding a traffic study being done at Route 120 and Sullivan Lake Blvd and the Four Season Blvd. condition.

The Board directed Attorney Waggoner to do more research regarding the T-Mobil and U.S. Cellular proposal and locating T-Mobil on the Village water tower.

Committee Reports:

Trustee Beach:                  Trustee Beach thanked everyone for there help with the Easter Egg

                                            hunt.

                                            Trustee Beach reminded the Board about the Public Work                                         

                                            Committee Meeting on March 31, 2009 at the Village Hall following                                                                                     

                                            The Parks & Recreation Advisory Meeting, discussion 333 Wegner

                                            Office Remodel. Trustee Beach informed the Board that the Public

                                            Works Committee was considering changing the remodeling of the

                                            house. Trustee Beach told the Board that a Public Works building

                                            is needed. Trustee Beach reminded the Board about the open house

                                            on April 19, 2009 at 333 Wegner Road from 1:00 PM to 3:00 PM.

                                            Trustee Beach commented to the Board that she would like to see

                                            about hiring an Assistant to the Parks Advisory Board to answer

                                             phones and help bring in some revenue for the Parks. Trustee Beach 

                                             would like the Board to consider the hiring of someone at the next

                                             budget meeting.

Trustee McIntyre:             Trustee McIntyre commented to the Board that he was looking into

                                             possible soda machines at Morrison & Heritage Parks. Trustee

                                             McIntyre will contact A & H Vendors to see if they would be

                                             interested in placing the machines at the Parks.

Trustee Brindise:               Trustee Brindise commented that he had spoken to Dan Maloney

                                             from Comcast regarding $1,000.00 scholarships awarded to high

                                             school seniors and this would be something that the Village could    

                                             look into.

                                             Trustee Brindise congratulated the candidates who won the election.

Trustee Lennon:                Trustee Lennon congratulated the candidates who won the election

                                             And looks forward to working with them.

Trustee Weber:                  Absent

Trustee Koehl:                   Trustee Koehl congratulated the candidates who won on the election.

                                             Trustee Koehl reminded the Board about the Route 120 Corridor

                                             Planning Council’s Open House from 6 – 8 pm on Wednesday,

                                             April 15, 2009 at Prairieview School in Hainesville. Residents

                                             will have the opportunity to provide input and get updates on

                                             roadway placement alternatives.

OLD BUSINESS: 

Approval of Payout #5 – 333 Wegner Road Remodel

There was some discussion by the Board concerning 333 Wegner Road payout. Charlie Schmidt had some concerns regarding 2 change orders and one payout. He would request the payout be approved without those 3 items.

 Also Attorney Waggoner advised the Board that payroll certifications should be delivered to the Village of Lakemoor to the attention of the Village Treasurer who will be able to review them for accuracy. Once she has received all certifications for contractors shown on the contractor’s statement then she will wire funds to the title company.

Motion by Trustee McIntyre, second by Trustee Brindise to approve 333 Wegner Road payout with the condition that the Village must be in receipt of all payroll certifications of payment of prevailing wages from all contractors that have done work to date prior to the payments to the subcontractors being made and with 3 modifications – delete change orders #1742 & # 1743 and the $7,771.00 payout to Builders Unlimited.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Approval of Ordinance imposing Amusement Tax

The Board reviewed the Amusement Tax draft ordinance that was given to them in early March for review. It was determined that 3% tax rate was reasonable. A few changes were noted.

Motion by Trustee Beach, second by Trustee Brindise to approve Ordinance 09-O-05,  An Ordinance Amending Chapter 11 Of The Municipal Code Of The Village Of Lakemoor Creating A Municipal Amusement Tax as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

NEW BUSINESS:

Discussion of Extension of Conditional Use Permit for drive-thru for Midwest Bank

No Representative from Midwest Bank was present.

Motion by Trustee Beach, second by Trustee McIntyre to table the Extension of Conditional Use Permit for drive-thru for Midwest Bank.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Resolution to approve Agreement with McHenry Township concerning Mosquito Control

Attorney Waggoner passed out the breakdown of costs by community 2009.

There was some discussion by the Board members regarding the McHenry Township Mosquito Control Intergovernmental Agreement.

Motion by Trustee Koehl, second by Trustee McIntyre to approve Resolution 09-R-05, A Resolution Concerning an Intergovernmental Agreement with McHenry Township McHenry County, Illinois.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5 ayes. Motion carried.

Discussion of Easement in Volo Village Road ROW for Lakes Region Sewer main

Attorney Waggoner passed out information regarding the Lakes Region Sewer main and the discussion of this topic with Lakes Region over the past two years.

Attorney Waggoner advised the Board that Lakes Region Sanitary District is requesting an easement from the Village of Lakemoor for installation of sewer and water lines in the public right-of-way running along Volo Village Road in the Village of Lakemoor.

There was some discussion by the Board concerning the easement in Volo Village Road ROW for Lakes Region Sewer main.

The Board directed Attorney Waggoner to do more research by contacting property owners and get more information regarding the installation of the sewer and water lines.

Citizen Comment

 President Povidas wanted to congratulate the new elect officials.

Jim Johnson, 535 Pine Grove asked the Board if he could get the plans for the T-Mobil cellular tower proposal to the Village of Lakemoor. Jim believes he could get information regarding the design for the ground building for T-Mobile that would possibly blend with the Villages existing water tower.

Attorney Waggoner provided Jim with the information she had received from T-Mobile.

Tony Musur, 575 Wellington Drive commented he noticed the Village Board Meeting for tonight in the Northwest Herald.

Tony asked the Board if there was a Village ordinance regarding residents having a wind tower within the Village. There was some discussion by the Board and Tony regarding the wind tower. Clerk Odarczenko said she believes she has an ordinance from another Village that the Board could look at.

The Board decided they would look into ordinance’s concerning wind towers and green technology.

Adjourn   Meeting

Motion by Trustee Lennon, second by Trustee McIntyre to adjourn the meeting at 9:01 PM

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Koehl aye.

5ayes. Motion carried.

 The meeting adjourned at 9:01 PM