Village of Lakemoor
Board Meeting Minutes
aPRIL 24, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, April 24, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:08 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charlie Schmidt
Chief of Police Wallace Frasier -- absent
Treasurer Brenda Kirkpatrick
Village Engineer Mark Rooney (Tardy – 8:12 PM)
Pledge to the Flag
Discussion and Approval of Agenda
President Povidas requested under New Business, item # 3, for First Midwest Bank be moved up to item # 2.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
Sara Miller, 203 Highland Dr. & Sue Stanczak, 140 Highland Dr. addressed the Board concerning houses in their neighborhood with junk everywhere, Christmas lights left on houses and cars parked on the road at night. Both ladies would like to have the Board direct the police to issue tickets to the violators. Attorney Waggoner informed the Board of the Villages ordinances but reminded the Board about the difficulty we have had in the past prosecuting a former resident with the same type of ordinance violations.
President Povidas left the Village Board Meeting at 7:28 PM
Trustee McIntyre step in as President Pro-Tem.
President Povidas returned to the Village Board Meeting at 7:31 PM
Approval of Appropriations Line Item Transfer
Motion by Trustee Koehl, second by Trustee Weber to approve the appropriations line item transfers as presented.
Vote taken.
Motion Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the April 10, 2008 Board Meeting Minutes
Trustee Koehl questioned page 4& 5 of the April 10, 2008 Board Minutes and noted changes.
Attorney Waggoner questioned page 7 of the April 10, 2008 Board Minutes and noted changes.
Motion by Trustee Beach, second by Trustee Lennon to approve the April 10, 2008 Board Meeting Minutes as amended.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Lumber Jack in the amount of $1,020.00 for Play Mulch for Heritage Park. and include it in the April 10, 2008 Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Burris Equipment in the amount of $1,941.65 for hood & cover for 580 case backhoe.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Carriage Werks in the amount of $1,155.00 for 2006 Police squad car #637 repairs.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Beach left the meeting at 7:36 PM
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Carriage Werks in the amount of $8,727.51 for 2006 Police squad car #637 repairs.
Vote taken.
Trustee Beach absent, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 absent. Motion carried.
Approval of the Bills Payable
Trustee Beach returned at 7:39 PM
Trustee Koehl questioned page 7 & 10 of the Bill’s Payables.
Trustee Weber questioned page 5 of the Bill’s Payables.
Motion by Trustee Brindise, second by Trustee Lennon to approve the Bill’s Payables as amended by adding the purchase order for Lumber Jack approved this evening.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the March 2008 Treasurer’s Report
Trustee Koehl questioned page 1, 2 & 3 of the March 2008 Treasurer’s Report.
Motion by Trustee Lennon, second by Trustee Weber to accept the March 2008 Treasurer’s Report as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl nay.
5 ayes, 1 nay. Motion carried.
Acceptance of the March 2008 Collection Report
Motion by Trustee McIntyre, second by Trustee Beach to accept the March 2008 Collection Report as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the March 2008 Public Works Monthly Project Report was included in the board packet. Superintendent Charles Schmidt was in attendance to answer any questions from the Board.
Chief of Police, Wallace Frasier
A copy of the March 2008 Department of Police Report was included in the board packet. Chief Frasier was absent.
President Report – Virginia Povidas
President Povidas received a letter from the McHenry County Historical Society and distributed one to each Board Member.
Attorney Update:
Attorney Waggoner reported to the Board that she reviewed the Village Ordinances regarding Rob Kubik concerns involving his neighbors. Attorney Waggoner stated that the Police would be in the area to make their presence more visible on that street. Attorney Waggoner stated that she spoke to Rob Kubik and he said he had a meeting with his neighbors to work things out. Attorney Waggoner informed the Board for their information that the Village passed an Ordinance in 1986 regarding nuisances.
Committee Reports:
Trustee Beach: Trustee Beach wanted to thank Trustee Weber & his wife, Public
Works & the Police Dept for all their help with T-Ball. Trustee
Beach would like to set up a Park Committee Meeting sometime
soon.
Trustee McIntyre: Trustee McIntyre said he gave Attorney Waggoner the contract
from New Horizon Pyrotechnics for the fireworks. Trustee
McIntyre told the Board that sand installation and clean up will
have to be done by the Village.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Nothing at this time.
Trustee Koehl: Trustee Koehl reminded the Board about the NPDES Phase II
Permit stating the deadline is June 1, 2008.
President Povidas stated Rooney Consultants is working on it.
Trustee Koehl reminded the Board about the drainage issues he
brought up at the last Village Board Meeting. Trustee Koehl
explained to the Board that his neighbor has changed the drainage
and the water is now redirected into the wetlands. Trustee Koehl
feels nothing is being done about this issue and would like
something done to resolve this issue and others relating to violation
of ordinances.
OLD BUSINESS:
Approval of Lake Maintenance Proposal
There was some discussion by the Board concerning the Annual Lake Maintenance.
The consensus was with the higher lake levels this year, that holding off on regular chemical treatment may be prudent.
Motion by Trustee Weber, second by Trustee McIntyre to table until further notice on the Annual Lake Maintenance proposals, under Charlie Schmidt’s recommendation.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
2008 Road Improvement Program Proposal
Attorney Waggoner distributed a spread sheet on the estimated Village share of MFT Funds expected in 2008 & 2009.
Michael Plant from Baxter & Woodman was present and there was some lengthy discussion concerning the 2008 Road Improvement Program Proposal and what roads needed repair most urgently
The consensus of the Board was to discuss the 2008 Road Improvement Program at the next Village Board Meeting when more costs and information were available.
NEW BUSINESS:
Resolution approving local match for ITEP & related documents
Representing Baxter & Woodman, Michael Plant distributed documents to Clerk Odarczenko regarding the ITEP and a Memorandum to the Board
Michael Plant gave a presentation regarding the Resolution approving local match for ITEP.
Representing Teska Associates, Inc., Mario Ortego gave a presentation regarding the scope of the improvements for the ITEP application.
There was some discussion by the Board concerning the Resolution approving local match for ITEP.
Motion by Trustee Koehl, second by Trustee Beach to approve the Resolution 08-R-02, A Resolution Requesting Reimbursable Funds For Landscaping And Beautification Improvements To The Illinois Route 120 Corridor In The Village Of Lakemoor.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise nay, Trustee Lennon nay, Trustee Weber aye, Trustee Koehl aye.
4 ayes, 2 nays. Motion carried.
Trustee Beach left the meeting at 9:49 PM
Midwest Bank Extension of Conditional Use Permit term
Steve Henley was present and advised that the bank needed additional time to design and construct the bank building.
Motion by Trustee McIntyre, second by Trustee Brindise to approve Midwest Bank, 12 months to extend the Conditional Use Permit for a drive-thru granted under Ordinance No. 06-O-10.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee aye.
5 ayes. Motion carried.
Discussion & Approval of Bay Oaks, Bay View Farms & Stilling Woods Street Lights
Motion by Trustee McIntyre, second by Trustee Brindise to table Bay Oaks, Bay View Farms, & Stilling Woods Street Lights until the next Village Board Meeting.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Ordinance Annexing Peterson strip of land
Motion by Trustee Koehl, second by Trustee Weber to approve Ordinance 08-O-03, An Ordinance Providing For The Annexation Of Certain Described Real Estate To The Village Of Lakemoor, McHenry And Lake Counties, Illinois.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Ordinance Annexing “ McHenry Mobil “ property
Motion by Trustee Koehl, second by Trustee Weber to approve Ordinance 08-O-04, An Ordinance Providing For The Annexation Of Certain Described Real Estate To The Village Of Lakemoor, McHenry And Lake Counties, Illinois.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Ordinance Zoning “ McHenry Mobil “ property
Motion by Trustee Koehl, second by Trustee Brindise to approve Ordinance 08-O-05, An Ordinance Zoning Certain Territory Commonly Known As 810 Rand Road (The Mobil Gas Station Property) Under The Provisions Of The Village Of Lakemoor Zoning Ordinance.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Approval of 2008 / 2009 Annual Budget
Trustee Koehl questioned the 2008 / 2009 draft Budget and some of the changes made.
Motion by Trustee McIntyre, second by Trustee Lennon to approve the 2008 / 2009 Annual Budget as amended.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Approving of Proposal for Paving of Skate Park
Trustee Weber and Trustee Koehl questioned the skate park costs and design Charlie Schmidt advised he had received a proposal for the base work & paving.
Motion by Trustee Brindise, second by Trustee Lennon to approve the proposal for paving of the skate park and not to exceed $18,000.00.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Ordinance amending the personnel policy
The changes the personnel policy were discussed by the Board at the March 27, 2008 Meeting. The changes were to allow the employee floating holiday to be taken during a twelve month period and to change the comp time policy.
Motion by Trustee McIntyre, second by Trustee Brindise to approve Ordinance 08-O-06, An Ordinance Amending Ordinance No. 95-O-13 Entitled “ Lakemoor Personnel Policy Manual “.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
President Povidas stated she strongly objected to the non-union police department employees
being treated differently than the other non-union Village employees.
Citizen Comment
No response from the audience.
Executive Session
Motion by Trustee Weber, second by Trustee McIntyre to adjourn to Executive Session to discuss Property Acquisition.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
The meeting recessed to Executive Session at 10:44 PM
Trustee Brindise left the meeting at 10:55 PM
The meeting was called to order at 10:57 PM
Roll Call
President Virginia Povidas
Village Clerk Phyllis Odarczenko
Trustees: Kimberly Beach – Absent
Colin McIntyre
Ralph Brindise – Absent
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Adjourn Meeting
Motion by Trustee Weber, second by Trustee Lennon to adjourn the meeting at 10:58 PM
Vote taken.
Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
4 ayes. Motion carried.
The meeting adjourned at 10:58 P.M.