Village of Lakemoor
Board Meeting Minutes
APRIL 26, 2007
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, April 26, 2007 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:04 PM.
Roll Call:
President: Virginia Povidas -- Absent
Village Clerk: Phyllis Odarczenko
Trustees: Colin McIntyre
Ralph Brindise
Kimberly Beach – Tardy 7:06
Nick Weber
Todd Hendrickson
John Ragland
Attorney: Lisa Waggoner
Also in Attendance:
Chief of Police Wallace Frasier
Superintendent of Public Works Charlie Schmidt
Treasurer Barb Patterson
Pledge to the Flag
Discussion and Approval of Agenda
Trustee Hendrickson suggested adding item # 6 under New Business, Road Program -- Michael Plant – Baxter & Woodman and move item # 6 to item # 2. Trustee Hendrickson suggested moving item # 4, McHenry Piers to be item # 1.
Motion by Trustee Hendrickson, second by Trustee Weber to approve the agenda as amended.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
5 ayes. Motion carried.
Citizen Comment
Tony Musur, 575 Wellington Dr. would like to congratulate Kathy Lennon, Bob Koehl and Ralph Brindise on winning the election.
Acceptance of the March Treasurer’s Report
Trustee Hendrickson asked Barb Patterson if she had a chance to look the reports over and if they were alright with her.
Barb Patterson replied that she had looked the Treasurer’s Report over and were fine with her.
Motion by Trustee Hendrickson, second by Trustee Weber to accept January’s Treasure Report as presented.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Approval of Appropriations Line Item Transfers.
Motion by Trustee Hendrickson, second by Trustee Weber to approve the Appropriations Line Item Transfers for the – General fund -- Legal & Judiciary and Executive & Legislative, Village Clerk/Administrative, Public Works, Parks, Garbage Fund, Water Fund.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Approval of the April 12, 2007 Board Meeting Minutes
Motion by Trustee Beach, second by Trustee Brindise to approve the April 12, 2007 Board Meeting Minutes as presented.
Vote taken
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson abstain, Trustee Ragland aye.
5 ayes, 1 abstain. Motion carried.
Purchase Orders
Trustee Beach Purchase Orders
Motion by Trustee Beach, second by Trustee Hendrickson to approve purchase order for Hydrite Chemical for the amount of $1947.39.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Liqui Vision Tech for the amount not to exceed $3785.00, for cleaning inside of water tower.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Hendrickson to approve purchase order for Napa Auto Parts for new tools for the public works, for the amount not to exceed $1,700.00.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Hendrickson to approve purchase order for Napa Auto Parts for a new tool box for public works in the amount of $1,099.00.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Hendrickson to approve purchase order for Burris Equipment in the amount of $750.00.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Trustee Hendrickson Purchase Order
Motion by Trustee Hendrickson, second by Trustee Weber to approve purchase order for Brady & Jensen not to exceed $ 4000.00. Per Trustee Ragland this amount should pay for service and costs to date and some additional to finish investigation and produce the report.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Trustee McIntyre Purchase Orders
Motion by Trustee McIntyre, second by Trustee Hendrickson to approve purchase order for Fundbalance for the amount of $2810.00
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Trustee McIntyre informed the Board of a purchase order he had for Eder, Casella & Co in the amount of $24,000.00. Trustee McIntyre said he would like bring this up in the May 14, 2007 Executive Committee Meeting.
Approval of the Bills Payable
Trustee Weber questioned bills payable on page 10, Rooney Consultants as to why bill dated back to September 2006. Trustee Weber asked that Mark Rooney get his invoices to the Village in a more timely manner.
Motion by Trustee Hendrickson, second by Trustee Weber to approve the Bill Payables as presented.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Acceptance of the March Collection Report
Motion by Trustee Hendrickson, second by Trustee Weber to accept the March’s Collection Report as presented.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland.
6 ayes. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the March 2007 Public Works Monthly Project Report was included in the board packet. Charles Schmidt was in attendance to answer any questions from the Board.
Chief of Police, Wallace Frasier
A copy of the March 2007 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board Members.
President Report – Virginia Povidas
Absent
Attorney Waggoner – Lisa Waggoner
Attorney Waggoner distributed and explained a memo from Patrick Crimmins regarding a letter received from Mark Gummerson counsel for President Povidas. Attorney Waggoner would like to get direction from the Board on what they would like her to do regarding the content of the letters. Attorney Waggoner reported that Mark Gummerson, asked President Povidas not to talk with the investigating Attorney, Patrick Crimmins unless the two attorneys discussed the scope of the investigation first. The Board told Attorney Waggoner that they will not pay for one Attorney to talk another. It’s the Board’s direction that Attorney Waggoner inform both attorneys that the Board would like to move forward and finish the investigation and have Patrick Crimmins report by May 4, 2007, and to discuss the report at a possible May 7, 2007 Special Board Meeting.
Committee Reports:
Trustee McIntyre: Trustee McIntyre, Trustee Hendrickson and Trustee Weber called a Special Board Meeting on May 7, 2007 at the Village Hall at 7 PM. Discussion on the 2007 – 2008 Budget and the official misconduct Investigation. Trustee McIntyre called an Executive Committee Meeting for May 14, 2007 at the Village Hall at 7 PM. To discuss the Eder & Casella purchase order for additional service.
Trustee Beach: Trustee Beach would like Michael Plant from Baxter & Woodman to talk to the Board about the improvements of Village Roads. The following roads were proposed for improvements, Venice Dr, Sunset Dr, Riverside Dr, Willow Rd and Sunnyside Dr.
Trustee Brindise: Nothing at this time.
Trustee Weber: Nothing at this time.
Trustee Hendrickson: Nothing at this time.
Trustee Ragland: Trustee Ragland would like to remind the Board that the State of
Address from President Povidas should be done in the April
meetings.
OLD BUSINESS:
Approval of Audit Contract for Fiscal Year 2007
Trustee Ragland suggested tabling the approval of the Audit Contract for Fiscal Year 2007. Trustee Ragland wants the Village to get other bids on the 2007 Audit. Attorney Waggoner will inform Shelly Casella-Dercole of the Boards direction.
Approval for how payments made by Virginia , Ralph and Bob K should be handled.
Attorney Waggoner discussed the memo from Shelly Casella-Dercole dated April 23, 2007 with the Board which Attorney Waggoner ask the Board for direction as to how to resolve these payments. It was agreed on by the Village Board that any overpayments would be a payroll deduction. After some discussion the Board decided all deductions will start on May 10, 2007 payroll and Shelly Casella – Dercole will follow # 1 in her Memo addressed to the Board dated April 23, 2007, except that the total overpayments will be refunded to Virginia, Ralph and Bob K out of accounts payable on May 10, 2007. Further, the Board determined no investigation of Koehl overpayments should be conducted.
Motion by Trustee Hendrickson, second by Trustee Weber to handle Village Officials Overpayments starting May 10, 2007 and discussed above.
Vote taken.
Trustee McIntyre aye, Trustee Beach abstain, Trustee Brindise abstain, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
4 ayes, 2 abstain. Motion carried.
NEW BUSINESS:
McHenry Piers Presentation
Mark Rogers gave a presentation on behalf of McHenry Piers, Inc. A complete copy of the presentation is available upon request in the Clerk’s office.
OLD BUSINESS:
US Cellular Tower
Attorney Waggoner passed out 3 revised pages of the lease with U.S. Cellular. She advised the Board that the version of the lease included changes not discussed at the pervious meeting with the US Cellular representative. Attorney Waggoner informed the Board she needed to get some clarification on the agreement. The Board advised Attorney Waggoner that the clarifications to the lease provisions were acceptable.
NEW BUSINESS:
Michael Plant -- Baxter & Woodman Presentation
Michael Plant gave a presentation on behalf of Baxter & Woodman, Inc. Subject: 2007 Road Program. A complete copy of the presentation is available upon request in the Clerk’s office.
The Board consensus was to add the 2007 Road Program to the agenda of the May 7, 2007 Special Board Meeting.
Modifications to Personnel Policy Manual
The Board reviewed the modifications to the Personnel Policy Manual which were intended to provide the same benefits to all employees as were recently contract for the police officers.
Motion by Trustee Hendrickson, second by Trustee Weber to approve Ordinance 07-O-16, An Ordinance Amending Ordinance No. 95-O-13, Entitled “ Lakemoor Personnel Policy Manual “ .
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
Waiver of fee for Auto Show ( Sept 9 or Rain Date Sept 16 )
Motion by Trustee Hendrickson, second by Trustee Weber to approve the waiver fee for the Auto Show Sept 9 or Rain date Sept 16.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise abstain, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
5 ayes, 1 abstain. Motion carried.
Special Census
Motion by Trustee Hendrickson, second by Trustee Beach to approve the $200.00 fee for the Special Census Cost Estimate Worksheet.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise nay, Trustee Weber nay, Trustee Hendrickson aye, Trustee Ragland aye.
4 ayes, 2 nays. Motion carried.
Discussion of Campaign signage and literature distribution
Trustee Ragland addressed the Board about the current ordinance regarding campaign signs. Trustee Ragland mention complaints regarding campaign signs placed on private property and campaign fliers placed on mail boxes. Trustee Ragland asked the Board to continue discussion of Campaign signage and literature distribution on the agenda of the May 14, 2007, Executive Committee Meeting.
Citizen Comment
No Response from the audience.
Executive Session – Review Executive Session Minutes
Motion by Trustee Beach, second by Trustee Weber to adjourn to Executive Session for the purpose of discussing Executive Session Minutes.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
The meeting adjourned to Executive Session at 8:38 PM
The Village Board Meeting was called to order at 9:55 PM
Roll Call
President Virginia Povidas -- Absent
Clerk Phyllis Odarczenko
Trustees: Colin McIntyre
Kimberly Beach
Ralph Brindise
Nick Weber
Todd Hendrickson
John Ragland
Attorney Lisa Waggoner
Motion by Trustee Hendrickson, second by Trustee Weber to adjourn the meeting.
Vote taken.
Trustee McIntyre aye, Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Hendrickson aye, Trustee Ragland aye.
6 ayes. Motion carried.
The Meeting adjourned by unanimous consent at 9:57P.M.