Village of Lakemoor
Board Meeting Minutes
june 26, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, June 26, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:09 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charlie Schmidt
Chief of Police Wallace Frasier
Treasurer Brenda Kirkpatrick
Village Engineer Mark Rooney
Pledge to the Flag
Discussion and Approval of Agenda
President Povidas requested under Executive Session, add Possible Litigation to the agenda.
Trustee Koehl requested under Executive Session, add Personnel / Discipline to the agenda
Trustee Koehl questioned the removal of the first Citizen Comment, under Discussion and Approval of Agenda.
Motion by Trustee Beach, second by Trustee Lennon to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Presentation by Village of Johnsburg concerning sewer project
Representing the Village of Johnsburg, Mary Lou Hutchinson and Bruce Bennett gave a presentation regarding Johnsburg’s Waste Water Conveyance & Treatment Works Project.
There was some discussion by the Board concerning the Waste Water Conveyance & Treatment Works Project and whether or not to provide a letter of suppoet.
A complete copy of the presentation is available upon request in the Village Clerk’s Office.
A poll of the Board was taken and the Board directed the staff to put the letter of support for the Village of Johnsburg’s Waste Water Conveyance & Treatment Works Project on the next agenda.
Approval of the May 22, 2008 Board Meeting Minutes
Motion by Trustee Weber, second by Trustee McIntyre to approve the May 22, 2008 Board Meeting Minutes as presented.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon abstain, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Approval of the June 12, 2008 Board Meeting Minutes
Trustee Koehl questioned page 5 & 10 of the June 12, 2008 Board Meeting Minutes and noted changes.
Motion by Trustee Lennon, second by Trustee Weber to approve the June 12, 2008 Board Meeting Minutes as amended.
Vote taken.
Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber abstain, Trustee Koehl aye.
4 ayes, 2 abstain. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Trustee Beach presented the purchase order for Aronson Fence in the amount of $1,619.00 for chain link fence at Morrison Park between Basketball Court and Skate Park.
There was some discussion by the Board Members concerning the fence.
The consensus of the Board was to table the purchase order until the next Village Board Meeting, so that the Board Members could visit the Skate Park and assess the need for the fence.
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for Castle Garden in the amount of $2730.00 for 14 tree replacements in Lakemoor Farms & Lakemoor Pines.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Lennon to approve the purchase order for Jones Transportation Service in the amount of $1,062.00 for Lakemoorfest Bus Service.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for Tyler Technologies in the amount of $860.00 & $1,950.00 for Annual Maintenance for Utility Billing, Accounts Payable, General Ledger & Payroll.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Rockin Fenderskirts Band in the amount of $450.00 deposit for Lakemoorfest 2008 and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for McHenry County Recorder in the amount of $64.00 for Liens and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Andrew Webb in the amount of $1,400.00 to Remove & Install Commercial Exterior Doors for the Police Department.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the Bills Payable
Trustee Koehl questioned page 3, 11 of the Bill’s Payables.
Trustee Koehl requested Ref # 13750, Condon Consulting Engineers be deleted from the Bill’s Payables, as it was a duplicate.
Trustee McIntyre questioned page 1, of the Bill’s Payables.
Motion by Trustee McIntyre, second by Trustee Beach to approve the Bill’s Payables with the addition of Rockin Fenderskirts Band in the amount of $450.00, McHenry County Recorder in the amount of $64.00 and deletion of Ref # 13750.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the May 2008 Treasurer’s Report
Trustee Koehl questioned page 1.
Treasurer Kirkpatrick informed Trustee Koehl she would check into the matter.
Motion by Beach, second by Trustee McIntyre to accept the May 2008 Treasurer’s Report as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the May 2008 Collection Report
Motion by Trustee McIntyre, second by Trustee Lennon to accept the May 2008 Collection Report as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Proposal for Additions to Fund Balance Program
Treasurer Kirkpatrick explained her request for additional modules for the Village “Fund Balance” account programs.
Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase of 4 additional Fund Balance Programs.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Treasurer Kirkpatrick left the meeting at 8:03 PM
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the May 2008 Public Works Monthly Project Report was included in the board packet. Superintendent Charles Schmidt was in attendance to answer any questions from the Board.
Charles Schmidt informed the Board that Peter Baker & Sons donated some of the paving to the Village for the Skate Park.
Trustee Beach inquired about the flowers planted at the parks.
Trustee Brindise questioned Charles Schmidt about Fox Lake Road regarding the tree trimming that was done.
Chief of Police, Wallace Frasier
A copy of the May 2008 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.
Chief Frasier informed the Board that he attended a Lego contest at Big Hollow School and that Chief Frasier was the judge for the contest.
Chief Frasier informed the Board that on Friday, June 27, 2008, the Lake County Sheriff’s Office, Illinois State Police and the Village of Lakemoor Police Department have scheduled a roadside safety check. The safety check will be held in the Fratello’s restaurant parking lot at Route 12 & Route 120.
Trustee Lennon questioned Chief Frasier on Police Officer’s lunch time policies.
President Report – Virginia Povidas
President Povidas informed the Board that Clerk Odarczenko, Attorney Waggoner and herself attended the McHenry County Council of Governments Meeting June 25, 2008, regarding the Resolution Supporting the City of Chicago’s Bid for the 2016 Olympic and Paralympics Games. President Povidas would like to look into having a Chicago 2016 Olympic booth at Lakemoorfest.
President Povidas received letters of Appreciation from Alliance Against Intoxicated Motorists, recognizing Sgt. Gary Spoerry and Officer Richard Free for exceptional DUI enforcement.
President Povidas read her Village of Lakemoor 2008 State of the Village Address.
A complete copy of the State of the Village Address is available upon request in the Village Clerk’s Office.
Attorney Update:
Attorney Waggoner informed the Board that the closing for 333 Wegner Road will be on July 1, 2008. Attorney Waggoner told the Board that 333 Wegner property passed Phase I inspection and that Mr. Murphy would be allowed to stay in the house for 6 months as agreed with the Village. Attorney Waggoner informed the Board there will be a Zoning Board of Appeals Meeting on July 14, 2008 at 7:00 PM at the Village Hall on rezoning the property at 615 Rand Road (Old Longhorn) and 333 Wegner Road.
Committee Reports:
Trustee Beach: Trustee Beach congratulated Public Works on their new home.
Trustee Beach introduced John Ragland to the Board to discuss
Northern Moraine Wastewater Reclamation District Quarterly
Report. A complete copy of Northern Moraine Wastewater
Reclamation District’s Quarterly Report is available upon request
in the Village Clerk’s Office.
Trustee McIntyre: Trustee McIntyre reported to the Board that every things moving
smoothly with Lakemoorfest. Trustee McIntyre is trying to secure
extra parking with The Lakemoor Banquets Hall or the Peterson
property.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Nothing at this time.
Trustee Koehl: Trustee Koehl ask for a update on the Kanzler property. Attorney
Waggoner informed the Board that a letter was sent to Mr. Mauch
and Mr. Kanzler advising them that the event would violate local
Ordinances and encouraging them to cancel the cancer benefit or
Phat Daddy’s Family Reunion Event scheduled for July 26th & 27
at the Kanzler property.
During Trustee Koehl’s report there was some citizen comments.
Paul Klein, 320 Wellington Drive wanted to know how did this
turn into such a problem with the Kanzler property?
Attorney Waggoner and the Board informed the residents that
fliers were given out at just about every business location to
people who would take them.
Mr. Klein wanted to know what can be done about the activity
going in and out of the Kanzler property? Trucks are hauling at
6:00 AM on weekends and speeding in and out of the property.
Barb Bauer, 475 Grand Meadow asked why there couldn’t be more
Police around that area.
Trustee Koehl asked Chief Frasier if the Lake County Task Force
could do something to help the Village to prevent this event and
Chief Frasier advised that the Task Force generally responds to
major crimes.
OLD BUSINESS:
Ordinance Approving Conditional Use Permit for Amendment to PUD Preliminary Plan for Rockwell Place Neighborhood A3
John Carroll and Lon Marchel were present. They advised that changes to the plan for Neighborhood A3 were made to allow better golf course play and less conflict between homes and golf ball landing areas.
Motion by Trustee McIntyre, second by Trustee Lennon to approve Ordinance number 08-O-14, An Ordinance Granting A Conditional Use Permit For An Amendment To A Planned Unit Development Preliminary Plan For Rockwell Place Neighborhood A3.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
NEW BUSINESS:
“2008 MFT Road Program – Award of Bid”
Per the bids submitted, the lower bidder for the 2008 MFT Road Program was Peter Baker & Sons, with a bid of $186,669.05.
Motion by Trustee Brindise, second by Trustee Weber to approve the 2008 MFT Road Program – Award of Bid to Peter Baker & Son.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Resolution for Closing of Road for July 4th Parade
Motion by Trustee McIntyre, second by Trustee Brindise to approve Resolution 08-R-05, Resolution Concerning The Closure Of Route 120 for the Fourth of July Parade.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Resolution concerning Abraham Lincoln 200 Anniversary
Motion by Trustee Beach, second by Trustee Koehl to approve Resolution 08-R-06, A Resolution Honoring Illinois’ Favorite Son Presiddent Abraham Lincoln Upon The 200th Anniversary Of His Birth.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of Application for Conditional Public Use Permit for 333 Wegner Road
Attorney Waggoner stated that the Village use of the property as a municipal building would require a conditional public use.
Motion by Trustee Koehl, second by Trustee Weber to authorize President Povidas to sign the Application for Conditional Public Use Permit for 333 Wegner Road.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
For the Record President Povidas aye.
7 ayes. Motion carried.
Approval of Water/Garbage account writeoffs
Motion by Trustee Brindise, second by Trustee Weber to approve the three Water / Garbage account writeoffs as requested by the Utility Clerk.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Presentation concerning Village water service area / Tucker Property
Village Engineer, Mark Rooney distributed maps to the Board regarding the Village water service area / Tucker Property.
Village Engineer, Mark Rooney gave a presentation concerning Village water service area / Tucker Property. Mark Rooney’s recommendation to the Board was to use the Water Service Area Original Recommendation for Tucker Development. Mark Rooney informed the Board that Tucker Development would like to come to the Board with their presentation of the plan.
Wavier of Fee for Auto Show (Sept 7 or Rain Date Sept 14, 2008)
Motion by Trustee Weber, second by Trustee Koehl to approve the wavier of Fee for Auto Show (Sept 7 or Rain Date Sept 14, 2008.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise abstain, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Citizen Comment
John Ferenzi, 28524 Wagon Trail Road asked if there was something that the Village could do about getting public transportation for the area, like Pace Buses. Mr. Ferenzi suggested that the Village wait awhile before planting trees in Lakemoor Farms and Pines of Lakemoor. Some of the trees in Lakemoor Farms have diseases. Mr. Ferenzi asked if there was any information about when Swanson development would be developing the Peterson Property and what was going on with that.
Executive Session – Property Acquisition, Personnel & Possible Litigation
Motion by Trustee Weber, second by Trustee McIntyre to adjourn to Executive Session to discuss Property Acquisition, Personnel & Possible Litigation.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting recessed to Executive Session at 9:51 PM
The meeting was called to order at 10:33 PM
Roll Call
President Virginia Povidas
Village Clerk Phyllis Odarczenko
Trustees Kimberly Beach
Colin McIntyre
Ralph Brindise -- Absent
Kathy Lennon
Nick Weber
Robert Koehl
Attorney Lisa Waggoner
Adjourn Meeting
Motion by Trustee Koehl, second by Trustee Beach to adjourn the meeting at 10:34 PM
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
The meeting adjourned at 10:34 P.M.