Village of Lakemoor
Board Meeting Minutes
JULY 26, 2007
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, July 26, 2007 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:04 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charlie Schmidt
Treasurer Barb Patterson
Pledge to the Flag
President Povidas announced before the meeting is started she would like to call everyone’s attention to the signs posted in the Village Hall.
“Please shut off all your cell phones during the meeting”.
Discussion and Approval of Agenda
President Povidas added Executive Session to the agenda under the second Citizen Comment to discuss Possible Litigation / Personnel – Employee Unemployment Claims / Property Acquisition.
President Povidas asked the Board in advance to have BP Amoco and Shell gas station to be paid by phone / wire transfer instead of a check by mail.
Attorney Waggoner advised the Board to approve this, it would have to be added as a condition under Bill’s Payables.
Motion by Trustee Weber, second by Trustee McIntyre to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
JM Ellis, 300 Dry Dock asked the Board if there was something the Village could do with a piece of property by her house. Her neighbor’s property is a mess and feels his property is bringing the value of her property down.
Joyce Clark, 291 Dry Dock voiced the same as JM Ellis. The residents of the Ports of Sullivan would like to see the Police issue tickets for the violations. There are some residents that have garbage and junk all over their property. She complained there are several properties in the Ports of Sullivan that should be cited.
Acceptance of the June 2007 Treasurer’s Report
Trustee Koehl questioned page 4, 5 & 6 of the June’s Treasurer’s Report and asked that the accountant be notified of the errors in the following departments, Parks, Police, Public Works and Roads under Vehicle Fuel & Lubricants. Trustee Koehl would like to see the right corrections made.
After several questions and observations by Trustee Koehl, Motion was made by Trustee Beach, second by Trustee McIntyre to accept the June 2007 Treasure’s Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl nay.
5 ayes, 1 nay. Motion carried.
Approval of the June 28, 2007 Board Meeting Minutes
Motion by Trustee Weber, second by Trustee Lennon to approve the June 28, 2007 Board Meeting Minutes as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl abstain.
5 ayes, 1 abstain. Motion carried.
Approval of the July 12, 2007 Board Meeting Minutes
Trustee Koehl questioned page 2 of the Board Meeting Minutes.
Trustee Beach questioned page 7 of the Board Meeting Minutes.
Motion by Trustee McIntyre, second by Trustee Lennon to approve the July 12, 2007 Board Meeting Minutes as presented.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise abstain, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Purchase Orders
Trustee Beach Purchase Orders
Trustee Beach requests the following purchase orders be added to the Bill’s Payable.
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for Jeremy C Faruer for the amount of $ 450.00, for sub panel at Morrison Park..
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order Mac’s Tree Service for the amount of $ 500.00 for stump grind for Morrison Park.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for North Suburban Motor for the amount of $212.50, for the 2003 Dixon Mower.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for Highway Tech for the amount of $ 860.00, for Barricades.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee McIntyre Purchase Orders
Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Highway Tech for the amount of $ 600.00, for 2007 Lakemoorfest road closure.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for Lakemoor State Bank (Petty Cash – Lakemoorfest) for the amount of $ 3,000.00.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Raycraft Septic for the amount of $ 1,395.00 for Lakemoorfest Portable Toilets.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Ed’s Rental for the amount $ 2418.68 for Lakemoorfest equipment rental.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Lennon to approve the purchase order for reimbursement to Kimberly Beach for the amount $ 25.00 for Lakemoorfest Treasurer Hunt Prizes.
Vote taken.
Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for Oriental Trading for the amount not to exceed $100.00 for Lakemoorfest Treasurer Hunt Prizes.
Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for reimbursement toTerry Gaylord for the amount of $ 100.00 for Lakemoorfest Raffle Tickets.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.Motion by Trustee McIntyre, second by Trustee Lennon to approve the purchase order for Sam’s Club for the amount of $ 1,500.00 for Lakemoorfest Raffle Prizes.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Flying Colors Design for the amount of $ 210.00 for T-Shirts for Lakemoorfest Fishing Derby participants.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon’s Purchase Orders
Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Lake County Major Crimes Task for the amount $ 4000.00 for Annual Membership ( Jan 1 to Dec 31, 2007.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the Bills Payable
Trustee Koehl questioned several of the Bill’s Payable.
Trustee Koehl inquired about certain of the Bill’s Payable listed on page 5, 13 & 14
Motion by Trustee Koehl, second by Trustee Brindise to approve the Bill Payables as amended by adding the purchase orders approved this evening and allow BP Amoco and Shell to be paid by phone/wire transfer.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the June 2007 Collection Report
Motion by Trustee Weber, second by Trustee Beach to accept the June 2007 Collection Report as presented.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6` ayes. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the June 2007 Public Works Monthly Project Report was included in the board packet. Charles Schmidt was in attendance to answer any questions from the Board.
Trustee Brindise questioned Charlie concerning the Village street lights and why do they go on and off so often.
Trustee McIntyre asked Charlie how Morrison Park was coming along for Lakemoorfest.
Trustee Beach asked Charlie if sand would be delivered at the beach for the treasure hunt.
Chief of Police, Wallace Frasier
A copy of the June 2007 Department of Police Report was included in the board packet. Chief Frasier was absent.
President Report – Virginia Povidas
President Povidas reported she received a letter from the Lakemoor Farms Association, thanking the Village on tree replacement of the parkway. President Povidas then reported that she attended the McHenry County Council of Governments meeting in which a Resolution Regarding Funding in McHenry County and the Restoration of Funding for the Algonquin By-Pass. At the meeting she also reported, discussion on the Greenest Region Compact of Metropolitan will promote control of water usage. The purpose is to reduce the amount of water used and how to lower consumption.
Attorney Waggoner – Lisa Waggoner
Attorney Waggoner reminded everyone of the July 30, 2007, Planning Commission Meeting at 7:00 PM at the Village Hall to discuss Swanson Village Square project. Attorney Waggoner followed up on Lakemoorfest fireworks and location. Attorney Waggoner reported, through a court order that indicates that Howe Real Estate Services, Inc. have been appointed receiver for Fritzsche Industrial Park and are responsible for leasing, renting, and collecting of rents. The Village officials have been assured that the use of the Fritzsche property for the fireworks will take place as scheduled. The Board directed Attorney Waggoner to send a letter to the receiver to confirm the use of the Fritzsche property by Horizon Pyrotechnics.
Committee Reports:
Trustee Beach: Trustee Beach discussed the new meter read system and asked if the representative can come to the next Village Board Meeting to give a presentation. Trustee Beach would like to see Charlie take a Village vehicle home nightly. The consensus of the Board was that Charlie Schmidt could use one of the police squad cars that will be taken out of service when new squad cars arrive.
Trustee McIntyre: Trustee McIntyre reported to the board the increase on expenses
for Lakemoorfest. Trustee McIntyre asked the Board’s advice on
beer, ice, pop and cup size for beer.
Trustee Brindise: Nothing at this time.
Trustee Lennon: Nothing at this time.
Trustee Weber: Trustee Weber commented that he hasn’t seen notice of Village meetings in the Northwest Herald lately.
Trustee Koehl: Trustee Koehl requested a list of documents and items from
President Povidas. A complete copy of the request is available
upon request in the Village Clerk’s Office.
OLD BUSINESS:
Water Operator Consultant Contract
Trustee Koehl discussed his concern with the Board and Charlie Schmidt concerning the Water Operator Consultant Contract. Trustee Koehl recommend Baxter & Woodman be given the contract.
Motion by Trustee Koehl, second by Trustee Weber to approve Baxter & Woodman for the Water Operator Consultant Contract.
Vote taken.
Trustee Beach aye, Trustee McIntyre nay, Trustee Brindise aye, Trustee Lennon nay, Trustee Weber aye, Trustee Koehl aye.
4 ayes, 2 nays. Motion carried.
Public Hearing – 2007 – 2008 Annual Appropriation Ordinance
Public Hearing Opened at 8:36 PM
Proof of publication noted for the record
Public Hearing Closed at 8:38 PM
Trustee McIntyre left the Village Board Meeting at 8:38 PM
NEW BUSINESS:
Michael Plant was present and presented a list of bids for MFT Road Program. He noted Peter Baker & Son was the lowest bidder.
Approval of the 2007 Road Program Contract
Trustee Koehl stated that Peter Baker & Son has done work for the Village in the past and believes that they qualified to do the job.
Motion by Trustee Koehl, second by Trustee Brindise to approve the 2007 Road Program Contract awarded to Peter Baker & Son Company for the amount of 314,918.99.
Vote taken.
Trustee Beach aye, Trustee McIntyre absent, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 absent. Motion carried.
2007 – 2008 Annual Appropriations Ordinance
Trustee Koehl questioned several of the appropriations and discussed it at some length. Corrections and changes will be make.
Motion by Trustee Weber, second by Trustee Brindise to table the 2007 – 2008 Annual Appropriations Ordinance.
Vote taken.
Trustee Beach aye, Trustee McIntyre absent, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 absent. Motion carried.
Trustee Brindise left the Village Board Meeting at 8:45 PM
Trustee Brindise returned to the Village Board Meeting at 8:47 PM
Lakemoorfest Raffle Licenses
Motion by Trustee Brindise, second by Trustee Beach to approve two Lakemoorfest Raffle Licenses be issued to the Village with the waiver of certain ordinance requirements.
Vote taken.
Trustee Beach aye, Trustee McIntyre abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Variation of Liquor Code
Trustee McIntyre returned to the Village Board Meeting at 9:01 PM
Motion by Trustee Koehl, second by Trustee Weber to approve Variation of Liquor Code for Le Vichyssois to allow them to sell liquor in the original package for consumption off premises.
Vote taken.
Trustee Beach aye, Trustee McIntyre abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee aye.
5 ayes, 1 abstain. Motion carried.
Motion by Trustee Weber, second by Trustee Koehl to approve Variation of Liquor Code for the Iron Bull to sell carry out liquor upon request for customers and to allow serving alcohol at 10 am on Sundays, with alcohol service limited to Bloody Marys and Mimosas.
Vote taken.
Trustee Beach aye, Trustee McIntyre abstain, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes, 1 abstain. Motion carried.
Resolution concerning McHenry County Transportation Funding
Motion by Trustee Lennon, second by Trustee Koehl to approve Resolution 07-R-14, A Resolution Requesting McHenry County Transportation Funding.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Delinquent Water Bill account write – offs
Motion by Trustee Weber, second by Trustee Lennon to authorize President Povidas to write-off the Delinquent Water Bill accounts.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
No Response from the audience.
Executive Session
Motion by Trustee Weber, second by Trustee Beach to recess to Executive Session.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The meeting recessed to Executive Session at 9:13 PM
The meeting was called to order at 9:47 PM
Roll Call
President Virginia Povidas
Clerk Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney Lisa Waggoner
Motion by Trustee Brindise, second by Trustee Beach to adjourn the meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
The Meeting adjourned by unanimous consent at 9:48 P.M.