Village of Lakemoor

Board Meeting Minutes

                                                                AUGUST 14, 2008

              A meeting of the President and Board of Trustees of the Village of Lakemoor was held on   Thursday, August 14, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.

Meeting opened at 7:08  PM.

Roll Call:

       President:                                      Virginia Povidas

      Village Clerk:                                 Phyllis Odarczenko

      Trustees:                                         Kimberly Beach

                                                               Colin McIntyre  

                                                               Ralph Brindise

                                                               Kathy Lennon

                                                               Nick Weber

                                                               Robert Koehl

      Attorney:                                         Lisa Waggoner  

Also in Attendance:        

Chief of Police                                     Wallace Frasier    

Pledge to the Flag

Discussion and Approval of Agenda

President Povidas requested under Executive Session, add Property Acquisition to the agenda.

President Povidas requested under Old Business item # 1, Wegner Road LAPP Application and Resolution be moved to the top of the agenda under Pledge to the Flag.

Motion by Trustee Beach, second by Trustee McIntyre to approve the agenda as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Wegner Road LAPP Application and Resolution

Representing Baxter and Woodman, Michael Plant discussed the Wegner Road LAPP Application and Resolution with the Board.

There was some discussion by the Board regarding the Wegner Road LAPP Application and Resolution and the additional engineering costs.

Motion by Trustee Koehl, second by Trustee Weber to approve Resolution 08-R-10,  A Resolution Approving The Local Match For Certain Street Improvements Through The McHenry County Council Of Mayors Surface Transportation Program.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Motion by Trustee Koehl, second by Trustee Weber to authorize President Povidas to sign the 2009 Application for Local Agency Pavement Preservation (LAPP) Projects – West Wegner Road / South Drive.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Acceptance of the June 2008 Treasurer’s Report

There was a lengthy discussion by the Board regarding the June 2008 Treasurer’s Report. There

appeared to be a computer error in the report.

Motion by Trustee McIntyre, second by Trustee Brindise to table the June 2008 Treasurer’s Report until the next Village Board Meeting on August 28, 2008.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Purchase Orders

Trustee McIntyre Purchase Order

Motion by Trustee McIntyre, second by Trustee Brindise to approve the purchase order for McHenry County Recorder of Deeds in the amount of $256.00 for Liens and add it to the Bills Payables.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Weber to approve the purchase order for BP Amoco in the amount of $5,731.74 for fuel for village vehicles and add it to the Bills Payables.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for Chas. Herdrich & Son in the amount of $4,509.00 for Beer & Wine for Lakemoorfest and add it to the Bills Payables.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

 Motion by Trustee McIntyre, second Beach to approve the purchase order for Municipal Clerks of Illinois in the amount of $965.00 for Clerk Odarczenko to attend the Clerks Institute & Academy on Oct 12 to 17, 2008.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Motion by Trustee McIntyre, second by Trustee Beach to approve the purchase order for IML Conference in the amount of $110.00 each, for Clerk Odarczenko and Treasurer, Brenda Kirkpatrick to attend Sept 27, 2008.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Trustee Lennon Purchase Order

Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Carriage Works, Inc. in the amount of $7,640.01 for repairs on squad #637 and add it to the Bills Payables.

Vote taken.

Trustee Beach abstain, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes, 1 abstain. Motion carried.

President Povidas informed Chief Frasier, she would like him to look into buying low mileage vehicles with better miles per gallon rates when he purchases new squad cars.

Motion by Trustee Lennon, second by Trustee Weber to approve the purchase order for Kale Uniforms in the amount of $2,220.00 for uniforms for new officer, Cory Manno and add it to the Bills Payables.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Approval of the Bill Payables

Trustee Koehl questioned page 2 of the Bill’s Payables.

Trustee McIntyre questioned page 16 of the Bill’s Payables.

Motion by Trustee Beach, second by Trustee Lennon to approve the Bill’s Payables with the addition of BP Amoco in the amount of $5,731.74, McHenry County Recorder of Deeds in the amount of $256.00, Chas. Herdrich & Sons, Inc. in the amount of $4,509.00, Carriage Works, Inc. in the amount of $7,640.01, Kale Uniforms in the amount of $2,220.40 as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Approval of the July 24, 2006 Board Meeting Minutes

Trustee Koehl questioned page 6, 9 & 19 of the July 24, 2008 Board Meeting Minutes and noted changes.

Motion by Trustee McIntyre, second by Trustee Brindise to approve the July 24, 2008 Board Meeting Minutes as amended.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

President Report – Virginia Povidas

President Povidas received a letter from Bill Allen regarding Lakemoorfest with a $50.00 donation enclosed. She also received a letter form the Pioneer Center for Human Services. The State of Illinois has proclaimed Monday, September 15^th, as Pioneer Center for Human Services Day in recognition of “Pioneer’s 50 years of commitment and dedication to providing quality services and programs.

President Povidas informed the Board she received a reply from the Village of Johnsburg opposing the Perricone Brothers Landscaping Inc. application.

President Povidas read a e-mail from Clerk Odarczenko regarding the Route 120 By-Pass Meetings.

Attorney Update:

Attorney Waggoner informed the Board that she attended the Lake County DOT meeting regarding Gilmer Road and Route 120 with Centrum Properties, proposed developer.

Attorney Waggoner reminded everyone of the August 18, 2008, Zoning Board of Appeals Meeting at 7:00 PM at the Village Hall to discuss Sonday / 615 Rand Road and the Public Hearing on the Maneval Construction Company, Inc. application.

Attorney Waggoner reported to the Board that some of our Neighboring Communities have supported the Village of Lakemoor’s opposing the application by Perricone Brothers Landscaping, Inc. permit to operate a landscape waste compost facility.

Attorney Waggoner asked the Board for direction on how to proceed with the IEPA. The Board directed Attorney Waggoner to attend a arranged meeting with IEPA Officials in Springfield.

Committee Reports:

Trustee Beach:                  Trustee Beach commented on what a wonderful job Trustee

                                            McIntyre, Terry and PJ did on Lakemoorfest. Trustee Beach

                                            called a Public Works Meeting for August 19, 2008 at 7:00 PM

                                             at the Village Hall, discussion of 333 Wegner Road building

                                             improvements, Park Fees, Volunteers for Park Meetings,

                                             Christmas Banners, Lights and Electrical, Update of Building

                                             Code and Animal Control Ordinance.

Trustee McIntyre:              Trustee McIntyre reported that Lakemoorfest went well and

                                              as of right now is about $3000.00 up but some of the bills still

                                              need to come in. Trustee McIntyre would like a letter of

                                              appreciation sent to Great American Shows. Trustee McIntyre

                                              asked the Board if they were able to look over the paper work

                                              regarding the solar powered cross walk lights? Trustee McIntyre

                                              will bring the purchase order to the next Village Board Meeting.

Trustee Brindise:               Trustee Brindise wanted to thank everyone for providing a good

                                             time and the best fireworks ever at Lakemoorfest. Trustee Brindise

                                             informed the Board that Dollars for Scholars made $1965.00 at

                                             Lakemoorfest this year.

Trustee Lennon:                Trustee Lennon thanked everyone for Lakemoorfest. She thought

                                             a provision for handicap parking needs to be put in place.

Trustee Weber:                  Trustee Weber thanked everyone for Lakemoorfest and said

                                             that the weather couldn’t have been any better then what it was.     

Trustee Koehl:                  Trustee Koehl thanked everyone for Lakemoorfest and thought

                                            it turned out great. Trustee Koehl informed the Board that locating

                                            the carnival people at Peterson gravel pit was a good idea and money     

                                            well spent. He thought the fireworks were the best so far.

                                            There was some discussion by the Board members regarding

                                            Lakemoorfest.

OLD BUSINESS: 

Public Hearing – 2008 – 2009 Annual Appropriation Ordinance

Public Hearing Opened at 8:40 PM

Proof of Publication noted for the record

Public Hearing Closed at 8:41 PM

NEW BUSINESS:

Ordinance granting a approval of a Final Planned Unit Development Plan for Creekside Partners / Lincoln Road Commercial

Representing Creekside Partners, Tom Curry spoke to the Board regarding the Final Planned Development Plan for Creekside Partners / Lincoln Road. He advised that the plans were modified in accordance with the Preliminary PUD Conditions as amended.

Motion by Trustee Beach, second by Trustee Koehl to approve Ordinance 08-O16, An Ordinance Approving A Final Planned Unit Development Plan For Lincoln Road Retail.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Trustee Beach left the Village Board Meeting at 9:00 PM

Resolution authorizing involvement in Route 120 Planning Council and payment of dues

Trustee Koehl questioned page 2, section 2 of the Resolution authorizing involvement in Route 120 Planning Council and Payment of dues.

Motion by Trustee Weber, second by Trustee Lennon  to approve Resolution 08-R-11, Resolution authorizing involvement in Route 120 Planning Council and Payment of dues.

Vote taken.

Trustee Beach absent, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes, 1 absent. Motion carried.

Trustee Beach returned to the Village Board Meeting at 9:05 PM

Ordinance approving 2008 – 2009 Annual Appropriations for the Village of Lakemoor

Trustee Koehl questioned several of the appropriations and discussed it at some length.

Corrections and changes will be made.

President Povidas requested that the Board discuss and vote on the Annual Appropriations after Executive Session.

President Povidas read a letter to the Board regarding the Capital Funding Bill. A complete copy of the letter is available upon request in the Village Clerk’s Office

Resolution Requesting approval of a Capital Funding Bill

Motion by Trustee McIntyre, second by Trustee Koehl to approve Resolution 08-R-12, Resolution Concerning The Approval Of A Capital Funding Bill To Adequately Fund Capital Transit And Highway Needs.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Approval of New Pitney Bowes Contract

Motion by Trustee Lennon, second by Trustee Weber to approve the Pitney Bowes, Inc. mail solution contract.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Approval of Humana renewal (dental plan)

Motion by Trustee Koehl, second by Trustee Beach to approve the renewal of Humana Dental Plan for Sept 1, 2008 to August 31, 2009.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

Citizen Comment

Laurie Kabeszko, 1813 Vivian Way wanted to thank the Board for the new street lights in Stilling Woods. She wanted to know if the Village or Com Ed fixes the landscape after installing the lights. Laurie commented on Lakemoorfest and how there should be more access for parking for the handicap. Laurie said she would like to have the Board consider speaker systems for the Village Board Meetings.

Executive Session –  Property Acquisition, Personnel – Employee Discipline & Possible Litigation – Neumann Security Bond

Motion by Trustee Beach, second by Trustee Weber to adjourn to Executive Session to discuss Property Acquisition, Personnel & Possible Litigation.

Vote taken.

Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

6 ayes. Motion carried.

The meeting recessed to Executive Session at 9:32 PM

The meeting was called to order at 10:13 PM

Roll Call

President                                          Virginia Povidas

Village Clerk                                    Phyllis Odarczenko

Trustees                                            Kimberly Beach -- Absent

                                                         Colin McIntyre

                                                         Ralph Brindise

                                                         Kathy Lennon

                                                         Nick Weber

                                                         Robert Koehl

Attorney                                           Lisa Waggoner

Ordinance approving 2008 – 2009 Annual Appropriations for the Village of Lakemoor

Trustee Koehl discussed the changes with the Board. Corrections and changes will be made.

Motion by Trustee Koehl, second by Trustee Weber to approve Ordinance 08-O-17, Village Of Lakemoor, Illinois Annual Appropriation Ordinance as amended.

Vote taken.

Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes. Motion carried.

Adjourn   Meeting

Motion by Trustee Weber, second by Trustee Brindise to adjourn the meeting at 10:21 PM

Vote taken.

Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.

5 ayes.  Motion carried.

 The meeting adjourned at 10:21 PM