Village of Lakemoor
Board Meeting Minutes
september 11, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, September 11, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:11 PM.
Roll Call:
President: Virginia Povidas -- Absent
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre – President Pro-Tem
Ralph Brindise
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charlie Schmidt
Village Engineer Mark Rooney
Pledge to the Flag
Discussion and Approval of Agenda
Trustee McIntyre requested under New Business item # 1, to delete the word “Approval”
from Discussion and Approval of Proposal for Route 120 safety device from the agenda.
Trustee McIntyre requested that Citizen Comment be moved under Discussion and Approval of Agenda.
Trustee Koehl questioned why Citizen Comment was deleted from the beginning of the agenda. He would like to see it on the agenda twice like it was before in the beginning and at the end of the agenda.
Trustee Weber requested under New Business item # 5, be added Discussion of Neighborhood Explorer to the agenda.
Trustee McIntyre requested under Old Business item # 2, Agreement for Renovation of Building at 333 Wegner Road be moved to the top of the agenda under Citizen Comment.
Motion by Trustee Lennon, second by Trustee Weber to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Citizen Comment
Joyce Clark, 291 Drydock asked the Board for their assistance in forcing a Ports of Sullivan resident to comply with Village Ordinance and permits regarding work being done on his home.
Joyce passed around pictures of 193 Sand Piper’s violations. Joyce would like to see this resident follow Village ordinances and be done in a timely manner. Charlie Schmidt responded by informing Joyce he would go out there and enforce any violations. Joyce informed the Board she was unable to make Lakemoorfest but was told how wonderful the fireworks were.
Agreement for Renovation of Building at 333 Wegner Road
Representing Builders Unlimited, Inc. Bill Becknell informed the Board about design plans, costs of project, specs and the contract.
Attorney Waggoner advised Bill that the Village is a municipality and he needs to ensure the Village that all contractors will comply with prevailing wages.
There was a lengthy discussion by the Board, Charlie Schmidt and Bill Becknell regarding renovations, costs and the contract.
There was some discussion by the Board members regarding the roof color. Trustee McIntyre polled the Board Members, Trustee Beach, Trustee Lennon requested a blue roof. Trustee Brindise, Trustee McIntyre, Trustee Weber and Trustee Koehl requested a green roof.
Trustee Koehl reminded Bill Becknell regarding the need to check the load bearing capacity of the roof trusses.
It was determined that the contract could not be voted on by the Board due to more information needed.
Trustee Weber and Trustee Lennon called for a Special Meeting on September 16, 2008 at 7:00 PM at the Village Hall, for further discussion of Agreement for Renovation of Building at 333 Wegner Road and possible approval.
Approval of the August 14, 2008 Board Minutes
Trustee Koehl questioned page 2 and 6 of the August 28, 2008 Board Meeting Minutes and noted changes.
Motion by Trustee Weber, second by Trustee Lennon to approve the August 28, 2008 Board Minutes as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Purchase Orders
Trustee Lennon Purchase Order
Motion by Trustee Lennon, second by Trustee Beach to approve the purchase order for Colonial Tire in the amount of $414.68 for 4 new tires on squad 237 and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Lennon informed the Board that most of the Police Department’s purchases and repairs are out of Mundelein. Trustee Lennon would like to see the Police Department’s purchases and repairs done locally.
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Lennon to approve the purchase order for Rich Howe in the amount of $500.00 for leasing the Fritzsche property for Lakemoorfest fireworks and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase order for McHenry County Recorder of Deeds in the amount of $256.00 for Lien recording fees
and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second by Trustee Koehl to approve the purchase order for Jones Transportation Service in the amount of $625.00 for Lakemoorfest bus service and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee McIntyre, second Brindise to approve the purchase order for Impact Fees, Library Fees and Fire Service Fees in the amount of $7,629.00 and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Motion by Trustee Weber, second by Trustee Koehl to approve the purchase order for Treasurer of County of Lake in the amount of $3,333.00 for Membership dues for the Route 120 Planning Council and add it to the Bills Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Approval of the Bill Payables
Motion by Trustee Weber, second by Trustee Koehl to approve the Bill’s Payables with the addition of Colonial Tire in the amount of $414.68, Rich Howe in the amount of $500.00, McHenry County Recorder of Deeds in the amount of $256.00, Jones Transportation Services in the amount of $625.00, Impact Fees, Library Fees and Fire Service Fees in the amount of $7,629.00 and Treasurer of County of Lake in the amount of $3,333.00 and add it to the Bills Payables as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the July 2008 Treasurer’s Report
Trustee Koehl questioned page 2 & 3 of the July 2008 Treasurer’s Report and was concerned that questions could not be answered with the absence of the Treasurer.
Trustee Koehl would like a discussion on a possible new IT support company and get a couple of quotes.
Clerk Odarczenko informed Trustee Koehl that she received one quote and gave it to President Povidas to review.
Motion by Trustee Koehl, second by Trustee Weber to Table the July 2008 Treasurer’s Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Acceptance of the July 2008 Collection Report
Motion by Trustee McIntyre, second by Trustee Weber to approve the July 2008 Collection Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
President Report – Virginia Povidas --- Absent
Trustee McIntyre informed the Board that President Povidas won’t be at tonight’s meeting
because she was attending the Volo’s Planning Commission Meeting concerning the Perricone Brothers Landscaping, Inc. application for approval of compost facilities.
Attorney Update:
Attorney Waggoner informed the Board that Perricone Brothers Landscaping, Inc. amended their application with Volo and that Christian Laden from her office was attending the Plan Commission Hearing. There was some discussion by Attorney Waggoner and the Board concerning Perricone Brothers Landscaping, Inc.
Committee Reports:
Trustee Beach: Trustee Beach commented that there was a Public Works
Committee Meeting on August 19, 2008 concerning Park
Meetings and was wondering if the letters by President
Povidas were sent out to Park Board Members.
Clerk Odarczenko informed Trustee Beach that they were
and that only one response came in so far.
Trustee McIntyre Nothing at this time.
Trustee Brindise: Trustee Brindise wanted to thank Trustee Weber for his help
with the Car Show on September 7, 2008. Trustee Brindise
reported that the car show raised money for Dollars for
Scholars with enough for 5 scholars. Trustee Brindise commented
on how nice the lake front along Route 120 looked with the flags
displayed for 9-11 anniversary.
Trustee Lennon: Trustee Lennon wanted to thank Charlie Schmidt for handling the
street light outage in her subdivision.
Trustee Weber: Trustee Weber wanted to let Trustee Brindise know what a nice
job he did with the car show.
Trustee Koehl: Trustee Koehl commented on what an excellent job Trustee Brindise
did with the Car Show.
Trustee Koehl informed Charlie Schmidt about the street lights in
Stilling Woods not being straight and maybe he could call Com Ed
about it.
Trustee Koehl reported to the Board that he will be attending a
Meeting on September 17,2008 in Round Lake concerning the Route
120 Corridor.
Trustee Koehl wanted to have everyone remember 9/11.
OLD BUSINESS:
Resolution Authorizing Membership in MCCG Mutual Aid Organization
Motion by Trustee Weber, second by Trustee Koehl to table the Resolution Authorizing Membership in MCCG Mutual Aid Organization until the next Village Board Meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Discussion of Lilymoor area Annexation
There was some discussion by the Board concerning the Lilymoor area Annexation.
Attorney Waggoner informed the Board that she wrote a draft letter from President Povidas to Valerie Jones informing her, unless 51% of the residents of Lilymoor want to annex into the Village of Lakemoor the Board cannot seriously consider the matter. Attorney Waggoner informed the Board that President Povidas had directed her to hold off on sending the letter until Superintendent of Public Works, Charlie Schmidt could talk to the Board regarding Lilymoor.
The Board directed Attorney Waggoner to go ahead and have President Povidas send the letter to Valerie Jones to ask her to gather support from her neighbors.
NEW BUSINESS:
Discussion of Proposal for Route 120 safety device
Trustee McIntyre informed the Board that he was able to find a different company for the Crosswalk Light, located on Route 120. Trustee McIntyre advised the board he received an estimate that costs about $7,800.00 instead of the $37,000.00 given by Stop Expects.
Trustee McIntyre would like to put this on the next Village Board agenda for discussion and possible approval.
Discussion of Team Mobile Antenna and Facilities
There was a lengthy discussion by the Board concerning the Team Mobile Antenna Facility. Band it’s potential location near the water tower.
There were concerns from the Board concerning the location of the tower building.
It was the consensus of the Board to have Team Mobile use the tower located at Peterson Park.
Record Information Services Presentation
There was some discussion by the Board concerning the Record Information Services.
Attorney Waggoner advised the Board to make sure this program is user friendly and to make sure it’s everything the Village would need.
The Board directed Clerk Odarczenko to look into this program a little more and set up for a web demonstration for Deputy Clerk Sikora, Terry Gaylord and Clerk Odarczenko.
619 – 625 Wegner Road / Lesperance Building Permit
Mike Lesperance was present to discuss his request for refund of his building permit fees paid.
There was a lengthy discussion by the Board and Mike Lesperance concerning 619 – 625 Wegner Road permit. It was noted that a large portion of the permit fees were paid to other taxing bodies.
Motion by Trustee Briindise, second by Trustee Koehl to approve 619 – 625 Wegner Road, Mike Lesperance an extension of the permit for one year, with the understanding that he must work with the Village to resolve the drainage issues.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
6 ayes. Motion carried.
Trustee Beach left the Village Board Meeting at 9:47 PM
Discussion of the Neighborhood Explorer
Trustee Weber informed the Board that Neighborhood Explorer’s summer 2008 edition was late in mailing out it’s scheduled edition causing the residents of Lakemoor to receive it after Lakemoorfest days. After a brief discussion, by the Board, Trustee Weber polled the Board Members. Trustee Brindise, Trustee McIntyre, Trustee Lennon, Trustee Koehl and Trustee Weber had no objections of cancelling the Neighborhood Explorer. The Board directed Clerk Odarczenko to contact the Neighborhood Explorer and advise them of the Board’s decision.
Citizen Comment
John Guenther, 31577 Clearwater Drive informed the Board that Volo’s Planning Commission recommended the application by Perricone Brothers Landscaping, Inc. with a 7 to 1 vote.
Executive Session – Review of Executive Session Minutes
Motion by Trustee Brindise, second by Trustee McIntyre to adjourn to Executive Session to discuss Review of Executive Session Minutes.
Motion by Trustee Brindise, second by Trustee McIntyre to amend the motion to review the executive session minutes and continue the review of executive session minutes at the next Village Board Meeting.
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Adjourn Meeting
Motion by Trustee McIntyre, second by Trustee Weber to adjourn the meeting at 9:53 PM
Vote taken.
Trustee McIntyre aye, Trustee Brindise aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
The meeting adjourned at 9:53 PM