Village of Lakemoor
Board Meeting Minutes
september 25, 2008
A meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, September 25, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.
Meeting opened at 7:10 PM.
Roll Call:
President: Virginia Povidas
Village Clerk: Phyllis Odarczenko
Trustees: Kimberly Beach
Colin McIntyre
Ralph Brindise -- Absent
Kathy Lennon
Nick Weber
Robert Koehl
Attorney: Lisa Waggoner
Also in Attendance:
Superintendent of Public Works Charles Schmidt
Chief of Police Wallace Frasier
Village Engineer Mark Rooney
Pledge to the Flag
Discussion and Approval of Agenda
Trustee McIntyre requested to add TAPCO Presentation under Discussion and Approval of Agenda on the agenda.
Motion by Trustee McIntyre, second by Trustee Weber to approve the agenda as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
TAPCO Presentation
Representing TAPCO Traffic & Parking Control Co, Inc., Karl Pfizenmaier gave a presentation regarding the Route 120 safety device.
There was some discussion by the Board regarding the Route 120 safety device and it’s costs and location.
A complete copy of the presentation is available upon request in the Village Clerk’s Office.
Approval of the September 11, 2008 Board Minutes
Trustee Koehl questioned page 6 of the September 11, 2008 Board Meeting Minutes and noted changes.
Motion by Trustee Beach, second by Trustee Lennon to approve the September 11, 2008 Board Meeting Minutes as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Citizen Comment
No response from the audience
Approval of the September 16, 2008 Special Board Minutes
Trustee Koehl questioned page 2 of the Special Board Minutes and noted changes.
Motion by Trustee Weber, second by Trustee Lennon to approve the September 16, 2008 Special Board Minutes as amended.
Vote taken
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Purchase Orders
Trustee Beach Purchase Order
Motion by Trustee Beach, second by Trustee Lennon to approve the purchase order for Karen’s Sign Shop in the amount of $1,625.00 for a 2 sided sign for the Public Works Building at 333 Wegner Road and add it to the Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Motion by Trustee Beach, second by Trustee McIntyre to approve the purchase order for carpet in the amount not to exceed $2,000.00 for the Village Hall Board Room.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber nay, Trustee Koehl nay, President Povidas aye.
4 ayes, 2 nays. Motion carried.
Motion by Trustee Beach, second by Trustee Lennon to approve chairs in the amount not to exceed $2,500.00 for the Village Hall Board Room.
Vote taken.
Trustee Beach aye, Trustee McIntyre nay, Trustee Lennon aye, Trustee Weber nay, Trustee Koehl nay.
2 ayes, 3 nays. Motion failed.
Motion by Trustee Beach, second by Trustee Weber to approve the purchase order for Castle Gardens in the amount of $2,925.00 for 15 parkway tree replacements and add it to the Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
The following purchase order required 3 Trustee signatures
Oriental Trading not to exceed $60.00
Krugers Farm $130.00
Petty Cash (Terry Gaylord) $100.00
Blow-up Party Fun Rental $350.00
Trustee McIntyre Purchase Order
Motion by Trustee McIntyre, second by Trustee Weber to approve the purchase order for McHenry County Recorder of Deeds in the amount of $224.00 for Liens and add it to the Bill’s Payables.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Approval of the Bill Payables
Trustee Koehl questioned page 6, 7 & 8 of the Bill’s Payables. Change Ref # 14230 to Ray O’Herron instead of Ray Chevrolet.
President Povidas requested BP Amoco be paid direct debit.
Motion by Trustee Beach, second by Trustee Lennon to approve the Bill’s Payables with the addition of Karen’s Sign Shop in the amount of $1,625.00, McHenry County Recorder of Deeds in the amount of $224.00, Direct Debit BP Amoco in the amount of $5,250.13 and change Ref # 14230 to Ray O’Herron, as amended.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Acceptance of the July 2008 Treasurer’s Report
Trustee Koehl had questions concerning the July 2008 Treasurer’s Report.
Motion by Trustee Weber, second by Trustee Lennon to accept the June 2008 Treasurer’s Report as presented.
Vote taken.
Trustee Beach abstain, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
4 ayes, 1 abstain. Motion carried.
Acceptance of the August 2008 Treasurer’s Report
Trustee Koehl had questions concerning the August 2008 Treasurer’s Report for Treasurer Kirkpatrick, who was absent.
Motion by Trustee Weber, second by Trustee Lennon to table the August 2008 Treasurer’s Report until the appropriations are reflected on the Treasurer’s Report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Acceptance of the August 2008 Collection Report
Attorney Waggoner advised the Board that US Cellular should show a 4% increase and the rent payment listed on the August 2008 Collection Report looks to be pro rated; she will ask the Treasurer to investigate.
Motion by Trustee McIntyre, second by Trustee Beach to approve the August 2008 Collection Report.
Vote taken.
Trustee Beach abstain, Trustee McIntyre abstain, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye, President Povidas aye.
4 ayes, 2 abstain. Motion carried.
Report of Officers:
Superintendent of Public Works, Charles Schmidt
A copy of the August 2008 Public Works Monthly Project Report was included in the board packet. Superintendent Charles Schmidt was in attendance to answer any questions from the Board.
Trustee Koehl questioned Charlie Schmidt regarding Building Permits – New Housing.
There was some lengthy discussion concerning salt, pricing of salt and storage of salt.
Charlie Schmidt informed the Board he is able to purchase salt at FS Conserv and has some quotes.
Attorney Waggoner informed the Board that she attended the McHenry County Council of Governments Meeting with President Povidas and Clerk Odarczenko last night. Attorney Waggoner informed the Board regarding the shortage of salt for the winter snow removal. Attorney Waggoner reported that Lake County and McHenry County had no vendors bidding on salt for our region. The CMS is trying to fix the problem but in the mean time it may leave local governments without salt for the winter months. State Senator Pamela Althoff, amoung others are exploring all options in obtaining salt at the best available prices. State Senator Pamela Althoff is working on a draft bill that will give governments an opportunity to obtain reimbursement for salt costs. Attorney Waggoner suggested that the Village look at Mundelein’s news letter and consider doing something similar in the Village’s news letter for the residents, so they are aware of the salt shortage and changes in policies.
It was the consensus of the Board to authorize Charlie Schmidt to purchase the salt and check the quality of the salt produced.
Trustee Beach discussed with the Board that Charlie Schmidt have an assistant and to investigate having another public works worker train for the water buildings as a back up when Kevin Rourke is absent.
Chief of Police, Wallace Frasier
A copy of the August 2008 Department of Police Report was included in the board packet. Chief Frasier was in attendance to answer any questions from the Board.
Trustee Koehl questioned Domestic Batteries and the Kidnapping incidents.
Trustee Beach questioned the expenses on the 2006 Chevy squad car and the purchases of a new squad car.
Trustee Lennon requested that the Board look at the bids before the vehicles are purchased.
President Report – Virginia Povidas
President Povidas informed the Board that she attended the McHenry County Council of Governments dinner with Attorney Waggoner and Clerk Odarczenko last evening.
President Povidas informed Trustee Koehl of the September 29, 2008, Route 120 Corridor Planning Council’s Land Use Task Force Meeting.
President Povidas informed the Board that the State of Illinois will be celebrating Abe Lincoln’s 200th Birthday in February 2009 and thought the Village should purchase banners for the celebration.
Attorney Update:
Attorney Waggoner reminded the Board of the October 20, 2008, Zoning Board of Appeals Meeting at 7:00 PM at the Village Hall to discuss Sonday / 615 Rand Road, and Rhodes, concerning the building of a new garage application.
Committee Reports:
Trustee Beach: Trustee Beach would like to see more Christmas decorations
and Banners throughout the Village and at Route 120 & Route 12.
Trustee Beach asked Charlie Schmidt to look into having more
electric outlets for the decorations.
Trustee McIntyre: Trustee McIntyre requested that President Povidas call a Committee
of the Whole Meeting on October 21, 2008 at 7:00 PM at the
Village Hall, discussion Lakemoorfest 2008.
President Povidas called a Committee of the Whole Meeting on
October 21, 2008 at 7:00 PM at the Village Hall,
discussion Lakemoorfest 2008.
Trustee Brindise: Absent
Trustee Lennon: Nothing at this time
Trustee Weber: Nothing at this time.
Trustee Koehl: Trustee Koehl was going to report what President Povidas
already said.
OLD BUSINESS:
Resolution Authorizing Membership in MCCG Mutual Aid Organization
Motion by Trustee Koehl, second by Trustee Lennon to approve Resolution 08-R-14, A Resolution Authorizing Membership in the McHenry County Council of Governments Damage Assessment Mutual Aid Intergovernmental Service Agreement.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Discussion and Approval of Proposal for Route 120 safety device and options
There was some discussion by the Board members concerning the Route 120 safety device.
Trustee McIntyre suggested tabling the Route 120 safety device to give Charlie Schmidt a chance to look over the information and let the Board know if anything extra will be needed to install the devices.
Motion by Trustee McIntyre, second by Trustee Beach to table the approval of the Route 120 safety device until the next Village Board Meeting.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
NEW BUSINESS:
Approval of Engineering Services Agreement for Wegner Road STP / LAPP Improvements
Representing Baxter & Woodman, Michael Plant spoke to the Board regarding the Engineering Services Agreement for Wegner Road STP / LAPP Improvements.
There was some discussion by the Board members concerning the Engineering Services Agreement for Wegner Road STP / LAPP Improvements, the timing of construction and funds for construction costs and engineering costs.
Motion by Trustee Beach, second by Trustee Koehl to approve the Engineering Services Agreement for Wegner Road STP / LAPP Improvements.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Request for settlement of Certain Fritzsche Sewer Account
There was some discussion by the Board members regarding settlement of Certain Fritzsche Sewer Account.
It was the consensus of the Board that they review all of the Fritzsche Sewer Accounts not just 404 Fritzsche Road sewer bill account to consider settlement offer.
Citizen Comment
There was no response from the audience
Executive Session – Review of Executive Session Minutes
Motion by Trustee Weber, second by Trustee Beach to adjourn to Executive Session to discuss the Review of Executive Session Minutes.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
The meeting recessed to Executive Session at 9:31 PM
The meeting was called to order at 9:58 PM
Roll Call
President Virginia Povidas
Village Clerk Phyllis Odarczenko
Trustees Kimberly Beach
Colin McIntyre
Ralph Brindise -- Absent
Kathy Lennon
Nick Weber
Robert Koehl
Attorney Lisa Waggoner
Review of Executive Session Minutes
Motion by Trustee Koehl, second by Trustee Weber to approve the release of certain executive session minutes as listed on the summary report.
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
Adjourn Meeting
Motion by Trustee Weber, second by Trustee Beach to adjourn the meeting at 9:59 PM
Vote taken.
Trustee Beach aye, Trustee McIntyre aye, Trustee Lennon aye, Trustee Weber aye, Trustee Koehl aye.
5 ayes. Motion carried.
The meeting adjourned at 9:59 PM