VILLAGE OF LAKEMOOR

BOARD MEETING MINUTES

December 18, 2008

 

 

The regular bi-monthly meeting of the President and Board of Trustees of the Village of Lakemoor was held on Thursday, December 18, 2008 in the Council Room at 234 West Rand Road, Lakemoor, Illinois.

 

The meeting opened at 7:09 p.m.

 

Roll Call:

 

President                               Virginia Povidas

 

Deputy Clerk                                    Bonnie Sikora

 

Trustees:                               Kimberly Beach

                                                Colin McIntyre – absent

                                                Ralph Brindise

                                                Kathleen Lennon – absent

                                                Nick Weber

                                                Robert Koehl

 

Attorney                                Lisa Waggoner

 

Also in attendance:

 

Engineer                                Mark Rooney

 

Director of Public Works   Charles Schmidt

 

Chief of Police                      Wallace Frasier

 

 

Pledge to the Flag

 

Discussion and Approval of Agenda

 

Motion by Trustee Brindise, second by Trustee Beach to approve the agenda as presented.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Citizen Comment

 

There was no response from the public.

 

Baxter & Woodman Proposal for FAU Designation for Darrell Road

 

Representing Baxter & Woodman, Michael Plant explained the preparation for the FAU Designation for an application to the Federal Highway Administration to include Darrell Road north of Illinois Route 120 as an Urban Collector in the Federal Highway system.

 

Motion by Trustee Koehl, second by Trustee Weber to authorize the President to sign the December 2, 2008 Baxter & Woodman letter to get FAU designation for Darrell Road.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Approval of the December 4, 2008 Board Meeting Minutes

 

Trustee Koehl noted a change on page 1 and 2.

 

Motion by Trustee Koehl, second by Trustee Weber to approve the December 4, 2008 Board Meeting Minutes as amended.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Approval of Purchase Orders

 

Motion by Trustee Beach, second by Trustee Koehl to approve the purchase order for R.A. Adams in the amount of $3,982.28.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Badger Meter, Inc. in the amount of $10,500.00.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

4 ayes. Motion carried.

 

Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Fischer Brothers Fresh Concrete in the amount of $1,980.25.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Motion by Trustee Beach, second by Trustee Brindise to approve the purchase order for Groot Industries, Inc. in the amount of $1,120.59.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Motion by Trustee Brindise, second by Trustee Weber to add the following purchase orders to the Bill’s Payables:

 

Mobil                              $12.00

BP Amoco                 $2,813.39

Ashley’s Carpet         $1,110.43

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

The following purchase order was presented for signatures only:

 

Vanderstappen Surveying & Engineering, Inc.              $225.00

 

Approval of the Bill’s Payables

 

Motion by Trustee Beach, second by Trustee Koehl to approve the Bill’s Payables as presented.

 

Vote taken.

Trustee Beach, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Acceptance of the November 2008 Treasurer’s Report

 

Trustee  Koehl commented the Village is 25% behind in revenues.

Motion by Trustee Beach, second by Trustee Brindise to accept the November 2008 Treasurer’s Report as presented.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Acceptance of the November 2008 Collection Report

 

Motion by Trustee Beach, second by Trustee Brindise to accept the November 2008 Collection Report as presented.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Report of Officers

 

Superintendent of Public Works – Charles Schmidt

 

Superintendent Schmidt reported 17 inches of snow has fallen so far and the road salt delivery has been quick. He explained he is mixing birds eye and road salt to conserve salt due to the price and shortage and asked if the police department could be more diligent in issuing citations to residents that are parking on the streets.

 

Chief of Police – Wallace Frasier

 

In response to Superintendent Schmidt’s request, Chief Frasier announced he told his officers to issue tickets for cars parked in the streets and he gave Mr. Schmidt phone numbers of officers to call if necessary.  Chief Frasier suggested changing the current ordinance to read, “No parking on Village streets during snow removal operations.”

 

He summarized his report and announced both new squads are on the road and two video recorders will be installed soon.

 

President’s Report – Virginia Povidas

 

President Povidas explained she received an e-mail notifying her of tree grants available for the Lincoln celebration and read a letter written to Chief Frasier praising Officer Axelrod.

 

In closing, President Povidas wished everyone a Merry Christmas and super New Year.

Attorney Update – Lisa Waggoner

 

Attorney Waggoner extended a Merry Christmas greeting to everyone. She announced she did not put the Neumann Homes Bond update on for Executive Session, she is responding to the IDNR regarding 333 Wegner and gave an update on the sewer connection for 333 Wegner.

 

Trustee Reports:

 

Trustee Beach

 

Wished everyone a Merry Christmas and Happy Hanukkah and thanked Trustee Brindise and Weber for delivering the poinsettias as the business owners that received them were very pleased.  She then invited John Ragland to give his NOMO report.

 

John Ragland summarized the July-December 2008 Northern Moraine Wastewater Reclamation District (NOMO) report and invited everyone to attend the next meeting on January 13th, 2009.

 

Some discussion ensued regarding the easement coordination between the Village of Lakemoor and NOMO.

 

President Povidas thanked Trustee Beach for hosting the employee luncheon.

 

Trustee McIntyre

 

Absent

 

Trustee Brindise

 

Wished everyone a Merry Christmas.

 

Trustee Lennon

 

Absent

 

Trustee Weber

 

Wished everyone a Merry Christmas.

 

Trustee Koehl

 

Wished everyone Happy Holidays and Merry Christmas.

 

He explained he attended the Route 120 By-Pass meeting where they discussed the roadway options. The majority of the committee preferred the four lane combination roundabout with signals.

 

Old Business:

 

1. Townhomes of Lakemoor/Lesperance Letter of Credit

 

Attorney Waggoner reviewed her November 11, 2008 letter to Wauconda Community Bank asking for the renewal of Letter of Credit #1162 in the original amount. She explained the bank does not want to renew it in the full amount.

 

Motion by Trustee Brindise, second by Trustee Beach to direct Attorney Waggoner to communicate with Wauconda National Bank to request a renewal of the Letter of Credit in the full amount with an expiration date of Spring 2009, based upon the fact that there is no statement indicating that the construction of the improvements is complete. If the Bank refuses, then Attorney Waggoner is authorized to prepare a sight draft to draw on the letter of credit in the full amount and to tender that sight draft to the Wauconda Bank prior to December 31, 2008.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

2. 333 Wegner Road Remodel – Change Order – Payout

 

Motion by Trustee Beach, second by Trustee Koehl to approve Change Order #1729 in the amount of $2,012.00, Change Order #1736 in the amount of $3,536.00, Change Order #1738 in the amount of $862.00 and Change Order #1739 in the amount of $832.00.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Motion by Trustee Beach, second by Trustee Koehl to approve payout #3 in the amount of $89,552.00 to Builders Unlimited, Inc.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

 

New Business:

 

1. Buddy’s Pizza and Pub Closing Hour Extension Request

 

Chief Frasier explained they met the ordinance requirements so no action by the Board was necessary.

 

2. Discussion and Approval of Group Insurance Plan Renewal

 

Motion by Trustee Beach, second by Trustee Koehl to keep the current insurance carrier and plan.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

3. Discussion of Security System Proposal

 

Due to Trustee McIntyre’s absence the Board decided to table this item.

 

Motion by Trustee Beach, second by Trustee Brindise to table the Discussion of the Security System Proposal.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

4. Discussion and Approval of Increase in Inspection Fees for the

     Electrical and Plumbing Inspectors

 

Motion by Trustee Brindise, second by Trustee Beach to increase the inspection fees for the electrical and plumbing inspectors from $25.00 per inspection to $40.00 per inspection.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

5. Discussion of Land Donation

 

Motion by Trustee Koehl, second by Trustee Beach to accept the donation of two lots on Hollywood Terrace and pay half of the recording fees.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

6. Approval of Proposal of Hey & Associates for Ecological

     Consultation Services

 

Motion by Trustee Koehl, second by Trustee Brindise to enter into an agreement with Hey & Associates for consultation services.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

Citizen Comment

 

There was no response from the public.

 

Adjournment

 

Motion by Trustee Weber, second by Trustee Beach to adjourn the meeting.

 

Vote taken.

Trustee Beach aye, Trustee Brindise aye, Trustee Weber aye, Trustee Koehl aye.

 

4 ayes. Motion carried.

 

The meeting adjourned at 9:03 p.m.